What's New

2024 Open Enrollment will take place September 16 - October 11. Changes made during 2024 Open Enrollment will take effect on January 1, 2025. All Open Enrollment forms must have “OPEN ENROLLMENT 2024” at the top and must be submitted through DocuSign no later than October 11, 2024 5:00pm. Contact Benefits should you have any questions at benefits@sfsu.edu

Learn more about 2024 Open Enrollment

We are happy to announce that Cal Employee Connect (CEC) Employee Services feature has expanded to include a Withholdings Change feature. The Withholdings Change feature has been created as an additional self-serve option. If you already have current Withholdings on file, you do not need to submit a new request through CEC.

If you have not registered for CEC, additional information on how to join can be found on the HR/Payroll Cal Employee Connect webpage.

The first step to start using this feature is to enable Multifactor Authentication (MFA). 

If MFA is not already enabled, select User Profile, Click Turn-On MFA, and follow instructions within the application to download an authenticator App to your phone and enjoy an extra layer of security to your CEC account.

The next step is to submit your Withholdings Change:

Select Employee Services from the top navigation bar and follow instructions within the application.

Note:

• CEC processes Withholdings change requests by close of business Monday through Friday; please allow 24 hours for submitted changes to reflect in your CEC account. If the change is submitted Friday evening through Sunday, the changes will be processed the following Monday and changes may reflect in your CEC account as early as Tuesday morning.
• The CEC Team is a technical team and unable to advise on withholdings change. If you have any questions regarding your Withholdings change, please refer to the IRS website.

Link: Cal Employee Connect (CEC) Withholdings Instructions

For technical questions or technical assistance with the Withholdings Change feature, please contact the CEC team at Help & Feedback.

Need Help?

• Who’s My Payroll Representative?
• Email: payroll@sfsu.edu

Public Employment Relations Board Notice of Election 

                                                       PERB Case No.: LA-PC-18-H
                                               Date of Issuance: December 8 , 2023
                                     Employer: TRUSTEES OF THE CALIFORNIA STATE UNIVERSITY
                                                       Title of Unit: Student Assistants

Notice is hereby given that the Public Employment Relations Board (PERB or Board) intends to conduct a representation election in the above-referenced unit. The voting unit is as follows:

                     Student Assistants in Title Codes 1868, 1870, 1871, 1874 and 1875 who actually                             worked in May, June, July, August, September, or October 2023.

Pursuant to PERB Regulation 51310, any employee organization may file an intervention to appear on the ballot in this election within 15 workdays from the date of issuance of this Notice. The intervention must be accompanied by proof of support of at least 10 percent of the employees in the voting unit. Service and proof of service of the intervention, exclusive of the proof of support, are required pursuant to PERB regulations. Intervention to Appear on Ballot forms may be obtained from this office.

The last date for filing an Intervention to Appear on Ballot and proof of at least 10 percent support in this unit is: January 12 , 2024.

Bulletin Date:  November 30, 2023

Action Required - Mandatory update of personal email and phone number

Audience:  All Staff and Faculty

Author: Human Resources Information Systems

San Francisco State University Human Resources believes that communication with our staff and faculty will ensure that all your HR service needs are addressed effectively. In order to do this, we are implementing an annual reminder for individuals to review and update their personal information. All San Francisco State employees (Faculty and Staff) are required to have at least one personal email and phone number on file. 

If you wish to confirm that this email is genuine, please refer to the “What’s New” section on the HR website which will also contain this message.

We are asking for you to update your details by December 8, 2023.

Please log into the SF State Gateway: SF State Gateway and select “Employee Services” on the left-hand menu. If you have never logged into employee self-service before you may need to create / update your SF State password.

Instructions are provided here: SF State Password Reset

After you have logged into the SF Gateway à Select “Launch HR Self-Service à Under Main Menu: select “My Personal Information”. You will then see the following links:

Emergency Contact Information

1. Login to the SF State Gateway
2. Select Employee Services
3. Click the HR Self Service button
4. Select My Personal Information
5. Select My Emergency Contacts
6. Click Edit or Add an Emergency Contact
7. Edit, delete, or add information as necessary (Note: Scroll all the way to the bottom of the page to view all fields)
8. Click Save

*Please keep your emergency contacts updated. Only HR and UPD have access to this information, and it's important we know who to contact in the unlikely event you have an emergency on campus. *

Personal Contact Information

1. Login to the SF State Gateway
2. Select Employee Services
3. Click the HR Self Service button
4. Select My Personal Information
5. Select My Home Address or My Phone Number(s)
6. Click Edit and make changes (Note: Only one number can be added for each phone type)
7. Click Save

Personal Email Contact Information

1. Login to the SF State Gateway
2. Select your profile
3. Select “Change External Email Address”
4. Click Add/Update

** Please make sure to keep your home and mailing address / phone numbers updated. Correspondence, including benefits, payroll, and tax information from California State University, San Francisco State University, State Controller’s Office, and CalPERS are sent to the “Home” address on file. **

*** Your campus phone number and email address cannot be changed. You may add a personal / external email address by logging into the SF State Gateway (see instructions above) à Select the “Profile Tab” (upper right corner) à Select “View/Update External Email Address”. ***

Directory Contact Information

1. Login to the SF State Gateway
2. Select Profile
3. Select Update Directory Information
4. Add/Edit your information
5. Click Submit

We have included the following links to assist you with updating your information: HR Self Service Navigation Guide and Update Emergency Contact Information Guide. After reviewing the guides, if you have any questions about how to use HR Self-Service, please contact the HR Information Systems Helpdesk (hris@sfsu.edu).

By supplying us with your most current information we can quickly notify you, and stay in contact with you, when communication is needed most. This information is securely stored and can only be accessed by a limited group of authorized personnel. The purpose of this information is to serve as a line of communication between the employee and the university.

The more accurate information we have, the better chance we have when communicating with you regarding your HR information or quickly in the event of an emergency.

Submit Your Information Today!

Thank You,

Ericka Jackson

Associate Director, Human Resources Information Systems Human Resources / HRIS Services

San Francisco State University

Phone: ext. 54066 on campus / 415.405.4066 - off campus Email: hris@sfsu.edu

Yes. In light of the increased number of employees working remotely to mitigate the spread of COVID-19 and as many of you are changing your commute to campus, we would like to let you know that you can adjust your commuter check deduction or temporarily opt-out of specific months through the Commuter Check website (https://login.commuterbenefits.com/). This will ensure you do not accumulate excess funds on your Clipper Card or Commuter Check MasterCard. 

Find below an announcement on retired annuitant employment:

CalPERS retirees (from CSU and other California state/public agencies) are required by law to wait 180 days from their retirement date before working as a retired annuitant for any CalPERS agency, including the CSU / San Francisco State University. Note: the 180-day wait period does not apply to eligible faculty who retire and elect FERP (Faculty Early Retirement Program) participation.

• Employment duration of a retired annuitant is restricted to working 960 hours in a fiscal year.
• Hiring a retiree prior to their meeting the required 180-day waiting period, or employing them in excess of the 960 hours limit per fiscal year, jeopardizes their retirement benefits and/or requires reinstatement from retirement and is strictly prohibited.

This provision is in compliance with the requirements prescribed by the Public Employees’ Retirement Law and the Public Employees’ Pension Reform Act of 2013.

For further information and provisions reference  CalPERS post-retirement employment 

Or contact:

SFSU Benefits Helpline (415) 405.4004

Benefits & Retirement Services: benefits@sfsu.edu

Earlier this year, new legal requirements were implemented by the state for discrimination and sexual harassment prevention training. In accordance with the updated requirements, the Chancellor’s Office (CO) worked with risk management services provider United Educators to implement revisions to the Supervisor and Non-Supervisor Sexual Harassment Prevention courses, which all 23 CSU campuses are expected to administer to their respective employees. Effective, Jan. 6, 2020, the courses will be initiated for employees to take on CSU Learn. The following employees will be affected:

• Discrimination & Sexual Harassment Prevention for Supervisors: ALL administrators (Management Personnel Plan employees, senior and executive management)
• Discrimination & Sexual Harassment Prevention for Non-Supervisors: ALL non-administrator positions

Please note: These courses are mandated as a separate requirement from the CSU Campus Misconduct Prevention Program, the Title IX requirement overseen by Student Affairs & Enrollment Management. The new regulations can be reviewed online.

• Bystander: SB 1300
• Employer Sexual Harassment Training Requirements: SB 1343 and SB 778
• Hair Texture and Protective Hair Styles: SB 188

For more information please see our FAQ’s page

Dear Colleagues,

As a California State University (CSU) employee, your paycheck/direct deposit advice and annual W-2 are issued (hard copy) by the State Controller’s Office (SCO).  These hard copy documents have been the only means made available to you by the SCO as a record of your earnings, until now. 

CSU employees now have the opportunity to log on to Cal Employee Connect. The State Controller’s Office (SCO) has produced a tool that will allow employees to view and print their earnings statements and W-2’s, along with personal information. Cal Employee Connect will ultimately reduce state costs and workload by providing a tool for all state employees to access their information electronically.

To get started, you will need to have a recent pay stub in hand, issued within the last twelve months by SCO or the information from View Paycheck.  It contains the information needed for registration in the portal.  Start by clicking: Cal Employee Connect (CEC).

Please refer to the User’s Guide for CEC Portal Registration for detailed instruction.  

You also can find answers to CEC frequently asked questions at Connect CEC FAQs. 

We want to encourage all employees to participate.  Please note that this new portal is owned and maintained by SCO and is not part of CSU’s PeopleSoft Self Service.

For any further questions, please feel free to contact the Payroll Representative for your area.

Dear Colleagues,

To better support the state during COVID-19, the State Controller’s Office (SCO) accelerated the statewide rollout of an application that provides employee anytime electronic access to their monthly earnings and deduction statements. We are pleased to share that as of June 2020, Cal Employee Connect (CEC) is available to employees paid by SCO’s payroll system in all agencies and campuses statewide.

With access to CEC available statewide, the SCO has decided to permanently discontinue the printing of employee direct deposit advices (pay stubs).

The SCO will continue to print live warrants and disburse them as usual.

Employees may access their earnings and deductions electronically through CEC.  This tool will allow employees to view and print their earnings statements and W-2’s, along with personal information.

Please refer to the User’s Guide for CEC Portal Registration for detailed instructions.  

You also can find answers to CEC frequently asked questions at Connect CEC FAQs. 

We want to encourage all employees to participate.  Please note that this new portal is owned and maintained by SCO and is not part of CSU’s PeopleSoft Self Service.

For any further questions, please feel free to contact the Payroll Representative for your area

The Human Resources (HR) Payroll Team continues to serve with regular on-site operation hours and through the HR Client Services Center, Microsoft Outlook, Microsoft Teams and Zoom.

We hope you and your families are staying safe and well during this time. 

Payroll Services

We are excited to introduce the use of Electronic Signatures Digital Forms through DocuSign. With DocuSign, departments can now initiate and submit all recruitment paperwork electronically.

At Human Resouces we are will continue working adding available electronic signature forms, to date, these forms are available to use:

1. Recruitment Request Form
2. Recommendation to Hire
3. External Advertisement Approval Form
4. Dock Notice
5. Work Schedule
6. Employment Verification Request
7. Leave of Absence Request Form

To access the above forms and/or business process guides, please navigate to our Human Resources Forms page and select the DocuSign icon or the business process guide link.

For first time users, please click SF State Docusign and:

1. Create a DocuSign account
2. Create a digital signature
3. Navigate to New  > Use Template > Shared Folders > Human Resources, available Human Resources forms will be display

Help make SF State a greener campus and be part of the over 3,600 pages of paper saved since January.

If you have retired or planning to retire from San Francisco State, you have the opportunity to join your friends, and keep in contact with all the activities going on at the University.

The SFSU Retirement Association (SFSURA ) is a group of over 300 staff, faculty, and administrators who keep in touch with their work-related friends and the University by:

• Joining other campus-related groups for lectures, demonstrations and travel opportunities
• Enjoying two-holiday lunches each year, at Thanksgiving and during Spring Break
• Going on field trips to exciting destinations in the Bay Area, such as Coit Tower, museums, art galleries, parks, and other attractions
• Sponsoring travel grants to newer faculty and staff to enable them to attend conferences and conduct research
• Sharing a bi-monthly newsletter to keep us current on member activities.
• Your first year is free from dues!

JOIN US, it’s very easy to do: SFSU Retirement Association Form

Just print and fill out the membership application and return it to our Membership Chair, Irene Donner, at 814 No. Delaware St., #403, San Mateo, CA 94401.

                         REQUEST FOR STAFF / FACULTY TO UPDATE THEIR PERSONAL INFORMATION

Bulletin Date: March 29, 2021

Action: Action Required

Audience: All Staff and Faculty

Author: Human Resources Information Systems

San Francisco State University Human Resources believes that communication with our staff and faculty will ensure that all your HR service needs are addressed effectively. In order to do this we are implementing an annual reminder for individuals to review and update their personal information.

If you wish to confirm that this email is genuine, please refer to the “What’s New” section on the HR website which will also contain this message.

We are asking for you to update your details by April 30, 2021.

Please log into the SF State Gateway: SF State Gateway and select “Employee Services” on the left-hand menu. If you have never logged into employee self-service before you may need to create / update your SF State password. Instructions are provided here: SF State Password Reset.

After you have logged into the SF Gateway à Select “Launch HR Self-Service à Under Main Menu: select “My Personal Information”. You will then see the following links:

Emergency Contact Information

1. Login to the SF State Gateway
2. Select Employee Services
3. Click the HR Self Service button
4. Select My Personal Information
5. Select My Emergency Contacts
6. Click Edit or Add an Emergency Contact
7. Edit, delete, or add information as necessary (Note: Scroll all the way to the bottom of the page to view all fields)
8. Click Save

*Please keep your emergency contacts updated. Only HR and UPD have access to this information, and it's important we know who to contact in the unlikely event you have an emergency on campus. *

Personal Contact Information

1. Login to the SF State Gateway
2. Select Employee Services
3. Click the HR Self Service button
4. Select My Personal Information
5. Select My Home Address or My Phone Number(s)
6. Click Edit and make changes (Note: Only one number can be added for each phone type)
7. Click Save

 ** Please make sure to keep your home and mailing address / phone numbers updated. Correspondence, including benefits, payroll, and tax information from California State University, San Francisco State University, State Controller’s Office, and CalPERS are sent to the “Home” address on file. **

*** Your campus phone number and email address cannot be changed. You may add a personal / external email address by logging into the SF State Gateway (see instructions above) à Select the “Profile Tab” (upper right corner) à Select “View/Update External Email Address”. ***

Directory Contact Information

1. Login to the SF State Gateway
2. Select Profile (top right-hand corner)
3. Click the "Update Directory Information
4. Add/Edit your information 
5. Click Submit

We have included the following links to assist you with updating your information: HR Self Service Navigation Guide and Update Emergency Contact Information Guide. After reviewing the guides, if you have any questions about how to use HR Self-Service, please contact the HR Information Systems Helpdesk by submitting a service request at  HR Client Services Center

By supplying us with your most current information we can quickly notify you, and stay in contact with you, when communication is needed most. This information is securely stored and can only be accessed by a limited group of authorized personnel. The purpose of this information is to serve as a line of communication between the employee and the university.

The more accurate information we have, the better chance we have when communicating with you regarding your HR information or quickly in the event of an emergency.

Submit Your Information Today!

Human Resources / HRIS