What's New

Dear Colleagues,

To better support the state during COVID-19, the State Controller’s Office (SCO) accelerated the statewide rollout of an application that provides employee anytime electronic access to their monthly earnings and deduction statements. We are pleased to share that as of June 2020, Cal Employee Connect (CEC) is available to employees paid by SCO’s payroll system in all agencies and campuses statewide.

With access to CEC available statewide, the SCO has decided to permanently discontinue the printing of employee direct deposit advices (pay stubs).

The SCO will continue to print live warrants and disburse them as usual.

Employees may access their earnings and deductions electronically through CEC.  This tool will allow employees to view and print their earnings statements and W-2’s, along with personal information.

Please refer to the User’s Guide for CEC Portal Registration for detailed instructions.  

You also can find answers to CEC frequently asked questions at Connect CEC FAQs

We want to encourage all employees to participate.  Please note that this new portal is owned and maintained by SCO and is not part of CSU’s PeopleSoft Self Service.

For any further questions, please feel free to contact the Payroll Representative for your area

The Human Resources (HR) Payroll Team continues to serve with regular on-site operation hours and through the HR Client Services Center, Microsoft Outlook, Microsoft Teams and Zoom.

We hope you and your families are staying safe and well during this time. 

Payroll Services

Cal Employee Connect Image

Dear Colleagues,

As a California State University (CSU) employee, your paycheck/direct deposit advice and annual W-2 are issued (hard copy) by the State Controller’s Office (SCO).  These hard copy documents have been the only means made available to you by the SCO as a record of your earnings, until now

CSU employees now have the opportunity to log on to Cal Employee Connect. The State Controller’s Office (SCO) has produced a tool that will allow employees to view and print their earnings statements and W-2’s, along with personal information. Cal Employee Connect will ultimately reduce state costs and workload by providing a tool for all state employees to access their information electronically.

To get started, you will need to have a recent pay stub in hand, issued within the last twelve months by SCO or the information from View Paycheck.  It contains the information needed for registration in the portal.  Start by clicking: Cal Employee Connect (CEC).

Please refer to the User’s Guide for CEC Portal Registration for detailed instruction.  

You also can find answers to CEC frequently asked questions at Connect CEC FAQs

We want to encourage all employees to participate.  Please note that this new portal is owned and maintained by SCO and is not part of CSU’s PeopleSoft Self Service.

For any further questions, please feel free to contact the Payroll Representative for your area.

Is San Francisco State open?

Yes. San Francisco State campuses remain open. Beginning Monday, March 16, instruction will be conducted through remote modalities and the campus will remain open for normal operations.

Emergency pay provisions of the collective bargaining agreement (CBA) are only available to

those employees assigned to work on campus during the Governor’s stay at home order. Emergency Pay provisions are available for individuals employed in the following collective bargaining units: CSUEU (Units 2, 5, 7 and 9), and Teamsters 2010 (Unit 6)


We’re here to help you navigate through the uncertainty.


Thursday, May 14

11:00AM Pacific time

Reserve your spot today!


With the market’s recent downturns, you may be concerned about the retirement savings you’ve worked so hard to build potentially being in jeopardy.

Join our Navigating Market Volatility webinar and get answers to questions like these:

  • Should I change how I’m invested to something less risky?
  • Should I move to cash right now?
  • How do I pull my money out of the market?
  • Why should I put more into my retirement savings plan?


Can’t make it to the webinar? Check out these 6 tips.

SavingsPlus Logo

Learn how Savings Plus helps you better prepare for retirement.

Come to a workshop that explains the many benefits of preparing for retirement through Savings Plus. We will cover these topics:

  • Why you may need more for retirement than a pension
  • Why you should enroll in Savings Plus
  • How Savings Plus makes tax-advantaged saving easy
  • How to invest for retirement through Savings Plus
  • How to make Savings Plus your one resource through retirement

Plan now to attend.

Savings Plus 401k  &457b Education Webinar via GoToMeeting

                                   Thursday, May 21, 2020

SFSU Savings Plus 401k and 457 Intro. & Enrollment Webinar

SFSU Investing with Savings Plus Webinar

                             10:00 AM - 11:00 AM

                11:30 AM -  12:30 PM

GoToMeeting Login Information (To be used on day of event)

Click on below website to join online GoToMeeting from your computer, tablet or smartphone.


You can also dial in using your phone.
United States: +1 (872) 240-3311

Access Code: 597-528-949

Click on below website to join online GoToMeeting from your computer, tablet or smartphone.


You can also dial in using your phone.
United States: +1 (646) 749-3112

Access Code: 852-617-829

                    Register in advance to attend and view class description at



Earlier this year, new legal requirements were implemented by the state for discrimination and sexual harassment prevention training. In accordance with the updated requirements, the Chancellor’s Office (CO) worked with risk management services provider United Educators to implement revisions to the Supervisor and Non-Supervisor Sexual Harassment Prevention courses, which all 23 CSU campuses are expected to administer to their respective employees. Effective, Jan. 6, 2020, the courses will be initiated for employees to take on CSU Learn. The following employees will be affected:

  • Discrimination & Sexual Harassment Prevention for Supervisors: ALL administrators (Management Personnel Plan employees, senior and executive management)
  • Discrimination & Sexual Harassment Prevention for Non-Supervisors: ALL non-administrator positions

Please note: These courses are mandated as a separate requirement from the CSU Campus Misconduct Prevention Program, the Title IX requirement overseen by Student Affairs & Enrollment Management. The new regulations can be reviewed online.

  • Bystander: SB 1300
  • Employer Sexual Harassment Training Requirements: SB 1343 and SB 778
  • Hair Texture and Protective Hair Styles: SB 188

For more information please see our FAQ’s page

Friday, January 10, 2020

When are W-2 statements issued and mailed?

The State Controller's Office (SCO) mails the employee's 2019 Form W-2 Wage and Tax Statement no later than January 31, 2020 via the U.S. Postal Service. This includes wages paid in 2019 (December 2018 - November 2019 pay periods). W-2's are mailed to your home address on file as of December 13, 2019. The October 2019 pay period pay stub listed your home address for verification.

I've lost, didn't receive, or need a duplicate copy of my W-2. What do I do?

If your W-2 form is un-deliverable, the U.S. Postal Service will return the W-2 Statement to the Human Resources office in ADM 252. Human Resources will attempt to notify employees within 2 (two) weeks of returned W-2’s.

If you did not receive your W-2 Statement and it was not returned to Human Resources, you will need to file a duplicate W-2 request. You may also visit Request a Duplicate Form W-2.

Note: If the SCO sent your W-2 Statement to the address on file as of December 13, 2019 and you did not receive the W-2 Statement, you may apply for a fee exception. To receive the exception, you must report the lost W-2 to the Human Resources Office by Wednesday, February 26, 2020.

You may request more than one W-2 tax year; however, only four prior tax years are available and the $8.50 processing fee applies for each tax year requested.

For current active salaried employees, payment for the duplicate Form W-2 may be paid via payroll deduction by checking the appropriate option on Form 436. Once you submit Form 436, the SCO will deduct the fee from your next paycheck.

If you fall into the following employee categories, you cannot use payroll deduction:
• Student Assistant
• Hourly Employees
• Special Consultants
• Inactive / terminated employees

All payments must be made via a money order or cashier’s check made payable to the State Controller's Office, Personal checks are not accepted.

For more information regarding Form W-2’s:
Form W-2 - 2019 Wage and Tax Statement FAQs

If you have questions regarding Form W-2 - 2019 Wage and Tax Statement, please contact the Payroll Representative for your area.

January 2, 2020

Notice of Minimum Wage Increase to $13.00 per hour Effective January 1, 2020

Effective January 1, 2020, the California minimum wage will increase from $12.00 per hour to $13.00 per hour, and the California State University will change the salary range for the Hourly Classification Codes below:














Youth Summer Aid





Casual Worker





Student – Non Citizen Status





Student Assistant





Student Trainee, On-Campus Work Study





Student Trainee, Off-Campus Work Study





Bridge Student Assistant





Bridge Student Trainee, On-Campus Work Study





Bridge Student Trainee, Off-Campus Work Study





Instructional Faculty, Extension Non-Credit – Range 2





Instructional Faculty, Extension Non-Credit – ACA – Range 2














If you have employees currently appointed at less than these new minimums, their pay rate will be automatically updated to the minimum of $13.00 per hour effective January 1, 2020.

Please note, the full-time salary rate for non-hourly classifications that are below the new minimum will increase to $2,254.00 per month effective January 1, 2020.

Questions regarding the minimum wage increase effective January 1, 2020, should be directed to your department's Payroll Representative.



In celebration of the 2019 holiday season, San Francisco State received notice, consistent with the Governor’s policy, that CSU employees will receive a half day of informal time off with pay on December 24. 2019.  President Mahoney has authorized an additional four (4) hours of informal time off with pay on December 24, 2019.   Accordingly, SF State employees (exempt and non-exempt) will receive their regular pay for December 24, 2019, and do not need to use any accrued leave. Part-time employees will be provided with paid informal time off, pro-rated according to their time base. 

Essential personnel who are required to work on December 24, 2019, or those employees who are on approved vacation or CTO time that day, may take their informal paid time off at a later date to be arranged with their appropriate administrator, but no later than June 30th, 2020. Informal time will not be charged against an employee’s leave accruals


Hourly Employees

Hourly employees other than those in Class Codes 1150, 1151, 1152, 1153, 1360, 1868, 1870, 1871, 1872, 1874, 1875, 1876, 2680, 2681, 7171, 7172 and 7930 should be permitted informal time off based on the following table provided that the employee is scheduled to work on the campus' last work day prior to the holiday closure and is still on active payroll status on that date (has not or will not be separated with a prior effective date):

Hours Scheduled In December Pay Period

Hours Off





88 or More


Employees in categories listed below and who are required to work these days, or who would be scheduled to work but are on vacation, sick leave, or CTO, may be granted the equivalent informal time off prior to June 30, 2020. This time shall not be considered CTO and is not compensable in cash.

  • Essential personnel who are required to work
  • Employees on alternate, compressed work schedules whose non-workday (i.e., regularly scheduled day off)
  • Employees who are on approved vacation or CTO time

Questions may be directed to Agnes Cheng, Associate Director, Payroll at acheng@sfsu.edu, 5-4359

Monday, December 9, 2019

SF State will be closed from December 25, 2019 through January. 1, 2019. All days except Tuesday, December 31, are covered by observed holidays or informal paid time off.

Employees may choose to use the following options for accounting for the December 31, 2019 closure:

  • Accrued vacation time
  • Accrued comp time (CTO)
  • 2019 personal holiday
  • A dock in pay

Employees who have not used their personal holiday for calendar year 2019 should use that option during the December 2019 pay period (no later than December 31, 2019) since the personal holiday cannot be carried over to the next calendar year. The personal holiday must be used in whole-day increments and equals a maximum of eight hours. A new personal holiday is credited to employees each year on January 1 for use during that calendar year.

In accordance with collective bargaining agreements and CSU practice, vacation accumulation in excess of the maximum hours allowed will be forfeited as of January 1, 2019.  Employees can view their leave balances via the Employee Self-Service function through the SF Gateway/MySFSU. Once signed in to Self Service, click under My Benefits, then under the Leave Balance link.

 For questions and clarification, please contact Agnes Cheng, Associate Director, Payroll acheng@sfsu.edu / 415-405-4359.


The Internal Revenue Service (IRS) changed the Form W-4 (Employee’s Withholding Allowance Certificate) for 2020 in relation to the federal Tax Cuts and Jobs Act of 2017, which included major impacts on taxpayer withholding. The State Controller’s Office (SCO) is in the process of changing the Uniform State Payroll System and Employee Action Request Form (Std. 686), and will continue accepting the current Std. 686 until all changes are implemented. Student employees will continue using the current Student Payroll Action Request form (Std. 457), until further notice.

SCO encourages every employee to review their tax withholding by using the IRS calculator at https://www.irs.gov/individuals/tax-withholding-estimator or contacting the your personal tax adviser.

As a friendly reminder, the December pay period is the first payment for the 2020 tax year.

For further information, please contact the Payroll Representative for your area or Agnes Cheng, Associate Director, Payroll (5-4359 or agcheng@sfsu.edu).

If you have retired or planning to retire from San Francisco State, you have the opportunity to join your friends, and keep in contact with all the activities going on at the University.

The SFSU Retirement Association (SFSURA ) is a group of over 300 staff, faculty, and administrators who keep in touch with their work-related friends and the University by:

  • Joining other campus-related groups for lectures, demonstrations and travel opportunities
  • Enjoying two-holiday lunches each year, at Thanksgiving and during Spring Break
  • Going on field trips to exciting destinations in the Bay Area, such as Coit Tower, museums, art galleries, parks, and other attractions
  • Sponsoring travel grants to newer faculty and staff to enable them to attend conferences and conduct research
  • Sharing a bi-monthly newsletter to keep us current on member activities.
  • Your first year is free from dues!

JOIN US, it’s very easy to do: SFSU Retirement Association Form

Just print and fill out the membership application and return it to our Membership Chair, Jim Kohn, at 23 Topaz Way, San Francisco, CA 94131.

Find below an announcement on retired annuitant employment:

CalPERS retirees (from CSU and other California state/public agencies) are required by law to wait 180 days from their retirement date before working as a retired annuitant for any CalPERS agency, including the CSU / San Francisco State University. Note: the 180-day wait period does not apply to eligible faculty who retire and elect FERP (Faculty Early Retirement Program) participation.

  • Employment duration of a retired annuitant is restricted to working 960 hours in a fiscal year.
  • Hiring a retiree prior to their meeting the required 180-day waiting period, or employing them in excess of the 960 hours limit per fiscal year, jeopardizes their retirement benefits and/or requires reinstatement from retirement and is strictly prohibited.

This provision is in compliance with the requirements prescribed by the Public Employees’ Retirement Law and the Public Employees’ Pension Reform Act of 2013.

For further information and provisions reference  CalPERS post-retirement employment 

Or contact:

SFSU Benefits Helpline (415) 405.4004

Benefits & Retirement Services: benefits@sfsu.edu

Yes. In light of the increased number of employees working remotely to mitigate the spread of COVID-19 and as many of you are changing your commute to campus, we would like to let you know that you can adjust your commuter check deduction or temporarily opt-out of specific months through the Commuter Check website (https://login.commuterbenefits.com/). This will ensure you do not accumulate excess funds on your Clipper Card or Commuter Check MasterCard. 

We are excited to introduce the use of Electronic Signatures Digital Forms through DocuSign. With DocuSign, departments can now initiate and submit all recruitment paperwork electronically. Please see the HR Electronic Signature Flyer

At Human Resouces we are will continue working adding available electronic signature forms, to date, these forms are available to use:

  1. Recruitment Request Form
  2. Recommendation to Hire
  3. External Advertisement Approval Form
  4. Dock Notice
  5. Work Schedule
  6. Employment Verification Request
  7. Leave of Absence Request Form

To access the above forms and/or business process guides, please navigate to our Human Resources Forms page and select the DocuSign icon or the business process guide link.

For first time users, please click SF State Docusign and:

  1. Create a DocuSign account
  2. Create a digital signature
  3. Navigate to New  > Use Template > Shared Folders > Human Resources, available Human Resources forms will be display

Help make SF State a greener campus and be part of the over 3,600 pages of paper saved since January.

Upcoming Holidays

Cesar Chavez Day
Tuesday, March 31, 2020