What's New

2020 W-2 Information

Friday, January 22, 2021

When are W-2 statements issued and mailed?

The State Controller's Office (SCO) mails the employee 2020 Form W-2 Wage and Tax Statements no later than January 31, 2021, via the U.S. Postal Service. This includes wages paid in 2020 (December 2019 - November 2020 pay periods). W-2s are mailed to the employee's home address on file as of December 15, 2020. The October 2020 pay period pay stub listed your home address for verification.

CSU employees can also log on to Cal Employee Connect (CEC). This portal will allow employees to view and print their earnings statements and W-2s, along with personal information. 

Please refer to the User’s Guide for CEC Portal Registration for detailed instructions.  

I've lost, didn't receive, or need a duplicate copy of my W-2. What do I do?

If your W-2 form is undeliverable, the U.S. Postal Service will return the W-2 Statement to the Human Resources office in ADM 252. Human Resources will attempt to notify employees within 2 (two) weeks of returned W-2s.

If you did not receive your W-2 Statement and it was not returned to Human Resources, you will need to file a duplicate W-2 request. You may also visit the Request a Duplicate Form W-2 link.

Note: If the SCO sent your W-2 Statement to the address on file as of December 15, 2020, and you did not receive the W-2 Statement, you may apply for a fee exception. To receive the exception, you must report the lost W-2 to the Human Resources Office by Wednesday, February 24, 2021.

You may request more than one W-2 tax year; however, only four prior tax years are available and the $8.50 processing fee applies for each tax year requested.

For current active salaried employees, payment for the duplicate Form W-2 may be paid via payroll deduction by checking the appropriate option on Form 436. Once you submit Form 436, the SCO will deduct the fee from your next paycheck.

If you are in one of the following employee categories, you cannot use payroll deduction:

• Student Assistants

• Hourly Employees

• Special Consultants

• Inactive / terminated employees

All payments must be made via money order or cashier’s check made payable to the State Controller's Office. Personal checks are not accepted.

For more information regarding Form W-2s:

Form W-2 - 2020 Wage and Tax Statement FAQs

If you have questions regarding Form W-2 - 2020 Wage and Tax Statement, please contact the Payroll Representative for your area.

The California State University is pleased to introduce Landed, a company dedicated to helping working professionals achieve their dreams of homeownership. Landed will be hosting a series of information sessions in the near future so you can learn more about what this company has to offer. See below for more details.

Landed offers:

  • Financial solutions, including their down payment program to help you reach 20%.
  • A network of trustworthy agents and lenders to support you along the homebuying journey.
  • Free homebuying resources and guidance to help you prepare for homeownership.

Landed’s Shared Equity Down Payment Program is designed to help you reach at least a 20% down payment in a shared equity investment, up to $120,000 per household. Investing alongside homebuyers, Landed shares in a portion of the gain (or loss, if any) of the value of the home once the partnership is terminated.

In addition to the down payment program, Landed’s services include providing an expert homebuying team to help navigate competitive offer reviews and homebuying educational resources to help employees prepare for homeownership. You do not need to be a first time home buyer.

We invite you to learn more! Given the difference in housing markets, Landed will be hosting informational sessions based on your campus’ region in California.

Southern California:
Tuesday, March 2nd
            10-11 AM - RSVP here to receive event login information
            12-1 PM - RSVP here to receive event login information
Wednesday, March 3rd
           4-5 PM - RSVP here to receive event login information
Thursday, March 4th
           9-10 AM - RSVP here to receive event login information

Northern California:
Tuesday, March 2nd 
           4-5 PM - RSVP here to receive event login information
Wednesday, March 3rd
           10-11 AM - RSVP here to receive event login information
           12-1 PM - RSVP here to receive event login information
Thursday, March 4th 
           3-4 PM - RSVP here to receive event login information

For more information, please see the CSU Landed Program flyer and visit landed.com/sign-up-pre-steps or email customer@landed.com.

You can also find this information located on CSYou.

Sincerely,

Human Resources Management
CSU, Office of the Chancellor

In this time of increased remote working, the Human Resources Benefits team is aware that there is limited on-campus availability for all SF State employees, including Benefits staff. 

In order to provide a continued high level of engagement to assist with employee questions, issues and support, the HR Benefits team has now implemented “Make an Appointment with Your Benefits Analyst.” Employees now have this additional option to have a 30-minute meeting with their benefits analyst to discuss any concerns or support needed. Employees can still visit during HR’s virtual walk-in hours and submit a service ticket using the HR Clients Services Center.

HUMAN RESOURCES PAYROLL DIVISION

1600 Holloway Avenue, ADM 252 San Francisco, CA 94142 Tel: 415/338-1920

Fax: 415/338-0521

December 16, 2020

 

Notice of Minimum Wage Increase

Effective January 1, 2021

Effective January 1, 2021, the California minimum wage will increase from $13.00 per hour to

$14.00 per hour and salary range minimums of Instructional Student Assistant classifications will increase an additional $1.00/hour above the California minimum wage.

California State University will change the salary range for the Hourly Classification Codes below:

 

CBID

CLASS CODE

 

RANGE

 

CLASSIFICATION TITLE

MIN RATE

MAX RATE

E99

100

0

YOUTH SUMMER AID

$14.00

$16.52

E99

1800

0

CASUAL WORKER

$14.00

$140.00

E99

1868

0

STUDENT - NON CITIZEN STATUS

$14.00

$21.00

E99

1870

0

STUDENT ASSISTANT

$14.00

$21.00

E99

1871

0

STUDENT TRAINEE, ON-CAMPUS WORK STUDY

$14.00

$21.00

E99

1872

0

STUDENT TRAINEE, OFF-CAMPUS WORK STUDY

$14.00

$21.00

E99

1874

0

BRIDGE STUDENT ASSISTANT

$14.00

$21.00

E99

1875

0

BRIDGE STUDENT TRAINEE, ON-CAMPUS WORK STUDY

$14.00

$21.00

E99

1876

0

BRIDGE STUDENT TRAINEE, OFF-CAMPUS WORK STUDY

$14.00

$21.00

E99

2363

2

INSTRUCTIONAL FACULTY, EXTENSION NON-CREDIT

$14.00

$240.00

E99

2563

2

INSTRUCTIONAL FACULTY, EXTENSION NON-CREDIT - ACA

$14.00

$240.00

E99

7171

0

NOTETAKER

$14.00

$21.00

E99

7172

0

READER

$14.00

$21.00

 

 

 

 

 

 

R03

2456

1

SUBSTITUTE INSTRUCTIONAL FACULTY - ACA

$14.00

$279.00

R03

2456

2

SUBSTITUTE INSTRUCTIONAL FACULTY - ACA

$14.00

$279.00

R03

2456

3

SUBSTITUTE INSTRUCTIONAL FACULTY - ACA

$14.00

$279.00

R11

1150

0

INSTRUCTIONAL STUDENT ASSISTANT

$15.00

$20.42

R11

1151

0

INSTRUCTIONAL STUDENT ASSISTANT - ON-CAMPUS WORK STUDY

$15.00

$20.42

R11

1152

0

INSTRUCTIONAL STUDENT ASSISTANT - OFF CAMPUS

$15.00

$20.42

R11

1153

0

INSTRUCTIONAL STUDENT ASSISTANT - OFF CAMPUS WORK STUDY

$15.00

  $20.42

Employees who currently have appointments at less than these new minimums, effective January 1st, 2021, their pay rate will be automatically updated to the minimum of $14.00 per hour.

Please note, the full-time salary rate for non-hourly classifications that are below the new minimum will increase to $ $2,427 per month effective January 1, 2021.

Questions regarding the minimum wage increase effective January 1, 2021, should be directed to your department's Payroll Representative.

We wish you a safe and happy holiday season!

 

Payroll Services

Dear SF State Colleagues:

As we approach the holiday season, please find information about the upcoming December Campus Closure dates, absence reporting for December 2020, and how to pick up your December paycheck during the Campus Closure.

2020 Campus Closure Dates:

SF State will be closed from December 24, 2020, through January 1, 2021, and will reopen on January 4, 2021.  All days, except Tuesday, December 31st are covered by observed holidays or informal paid time off.  This year, December 31st is not a holiday, but SF State will be closed. 

Holiday Informal Time Off December 24, 2020

In celebration of the 2020 holiday season, San Francisco State received notice, consistent with the Governor’s policy, that CSU employees will receive a half-day of informal time off with pay on December 24. 2020.  President Mahoney has authorized an additional four (4) hours of informal time off with pay on December 24, 2020.   Accordingly, SF State employees (exempt and non-exempt) will receive their regular pay for December 24, 2020, and do not need to use any accrued leave. Part-time employees will be provided with paid informal time off, pro-rated according to their time base. 

Employees who are required to work on December 24, 2020, or those employees who are on approved vacation or CTO time that day, may take their informal paid time off at a later date to be arranged with their appropriate administrator, but no later than June 30th, 2021. Informal time will not be charged against an employee’s leave accruals. 

Campus Closure: December 31, 2020

Employees may choose to use the following options for accounting for the December 31, 2020 closure:

  • Accrued vacation time
  • Accrued comp time (CTO)
  • 2020 personal holiday
  • A dock in pay

For employees who have insufficient leave balances on 12/31/2020, the following options may apply:

  • Non-Exempt Employees - If a non-exempt employee does not have sufficient leave credits (vacation, personal holiday, or CTO) to cover the closure, and upon request from the employee, managers should provide sufficient work prior to the scheduled closure to prevent any loss of pay or benefits. 
  • Exempt Employees - Exempt employees who do not have sufficient leave credits are to contact their supervisor to receive an approved work assignment on the Campus closure day.

How to Report Absences - Non-Exempt and Exempt Employees must enter vacation, personal holiday, and/or CTO in PeopleSoft for December 31, 2020.

Employees who have not used their personal holiday for the calendar year 2020 should use that option during the December 2020 pay period (no later than December 31, 2020) since the personal holiday cannot be carried over to the next calendar year. The personal holiday must be used in whole-day increments and a full-time equivalency maybe eight (8) hours, or the number of hours in the employee’s regularly scheduled workday, as appropriate.

In accordance with collective bargaining agreements and CSU practice, vacation accumulation in excess of the maximum hours allowed will be forfeited as of January 1, 2021.  Employees can view their leave balances via the Employee Self-Service function through the SF Gateway/MySFSU. Once signed in to Self Service, click under My Benefits, then under the Leave Balance link.

December 2020 Paychecks:

For employees who receive a live paycheck, two options are available to obtain the December 2020 Live Pay Check(s):

  1.  To pick up your December 2020 live paycheck in person, checks will be made available on Payday, 12/31/2020, at the Bursar’s Office, ADM 155, Window E.

                *BETWEEN THE HOURS OF 9:30 A.M – 11:30 AM.

      2)  Live check will be mailed to your mailing address by submitting your request via Employee Self-Service (https://gateway.sfsu.edu/staff/employee-services).  Any remaining December 2020 live checks will be mailed to the employees’ home address on file; no action is required.

Contact your department's Payroll representative for answers to the information in this correspondence.

We wish you a safe and happy holiday season!

Payroll Services

 

Tax season is around the corner and HR is committed to making sure you have the appropriate documents to file your taxes. Each year, the SCO (State Controller's Office) mails W2 forms to the address of record for state employees.

SCO will include a global message on employees’ October Pay Period Statement of Earnings and Deductions (pay stub) reminding employees to verify their mailing address and to notify their Personnel/Payroll Office if the address is incorrect. The global message will include each employees’ current address on SCO’s Employment History Database.

If you are enrolled in Direct Deposit, you may access the PDF format of your Paystub(s) electronically through Cal Employee Connect (CEC). Please refer to the User’s Guide for CEC Portal Registration for detailed instructions.  

If your current address is different than what was printed on your October 2020 Pay Period Statement of Earning or your home address has changed this year, it is important to change your address of record so that your 2020 W2 form is mailed to the correct address.

The deadline for submitting address changes is Tuesday, Dec. 15.

There are two ways of reporting an address change:

Electronic address change reporting through SF State Gateway

  1. Visit http://gateway.sfsu.edu
  2. Enter your SF State ID and password
  3. Choose the "Employee Services tab"
  4. Click “Launch CS & HR Self Services”
  5. Then click “My Personal Information”
  6. Under “My Home Address
  7. Update your information, click "Save" and then log out

Paper address change reporting

Contact your department's Payroll representative or Human Resources Payroll staff for answers to the question(s) regarding address changes.

Aligned with our HR values of equity and transparency, we would like to remind you of your excess vacation options!

There are a maximum credit accrual provisions established by the California State University (CSU) and Collective Bargaining Agreements. Accumulations in excess of the established limits, as of January 1 of each year, shall be forfeited if leave credits are not used by December 31, 2020.

To check your leave balance:

http://www.sfsu.edu/login.htm > SF Gateway > Employee Services > CS and HR Self Service > My Benefits > Leave Balance

Details of the   Leave Accrual information are also available on the HR website.

If it appears that you will accrue excess leave, please work with your supervisor to plan time off which will not disrupt University operations, particularly during the month of December and semester’s end.

Please note that you may donate up to 40 hours of leave (depending on collective bargaining agreements) in a fiscal year to the Catastrophic Leave Donation Program. For more information on Catastrophic Leave Donation, go to: https://hr.sfsu.edu/leave-absence

or to donate leave by submitting Catastrophic Leave Donation Form  via DocuSign.

Joseph I Castro

        CSU  Board of Trustees appoint Joseph I. Castro Eighth CSU Chancellor

        Dr. Joseph I. Castro - Meet our new chancellor - Friday September 25, 11:AM - 12:00PM

        The CSU Will Look Different (Inside Higher Ed, September 24, 2020)

 

Dear Colleagues,

On August 8, 2020, President Trump issued a Presidential Memorandum directing the IRS to allow the deferral of withholding, deposit, and payment of payroll tax obligations for certain employees effective September 1, 2020. IRS guidance provided on August 28, 2020, clarifies employers can, but are not required to, participate in this program. The State of California and the State Controller’s Office (SCO) has made the decision to not participate in the Federal Tax Deferral program.

As a result the California State University system will follow suit and opt out of the program. 

For any further questions, please feel free to contact the Payroll Representative for your area.

 

Payroll Services

Dear Colleagues,

To better support the state during COVID-19, the State Controller’s Office (SCO) accelerated the statewide rollout of an application that provides employee anytime electronic access to their monthly earnings and deduction statements. We are pleased to share that as of June 2020, Cal Employee Connect (CEC) is available to employees paid by SCO’s payroll system in all agencies and campuses statewide.

With access to CEC available statewide, the SCO has decided to permanently discontinue the printing of employee direct deposit advices (pay stubs).

The SCO will continue to print live warrants and disburse them as usual.

Employees may access their earnings and deductions electronically through CEC.  This tool will allow employees to view and print their earnings statements and W-2’s, along with personal information.

Please refer to the User’s Guide for CEC Portal Registration for detailed instructions.  

You also can find answers to CEC frequently asked questions at Connect CEC FAQs

We want to encourage all employees to participate.  Please note that this new portal is owned and maintained by SCO and is not part of CSU’s PeopleSoft Self Service.

For any further questions, please feel free to contact the Payroll Representative for your area

The Human Resources (HR) Payroll Team continues to serve with regular on-site operation hours and through the HR Client Services Center, Microsoft Outlook, Microsoft Teams and Zoom.

We hope you and your families are staying safe and well during this time. 

Payroll Services

Yes. In light of the increased number of employees working remotely to mitigate the spread of COVID-19 and as many of you are changing your commute to campus, we would like to let you know that you can adjust your commuter check deduction or temporarily opt-out of specific months through the Commuter Check website (https://login.commuterbenefits.com/). This will ensure you do not accumulate excess funds on your Clipper Card or Commuter Check MasterCard. 

Find below an announcement on retired annuitant employment:

CalPERS retirees (from CSU and other California state/public agencies) are required by law to wait 180 days from their retirement date before working as a retired annuitant for any CalPERS agency, including the CSU / San Francisco State University. Note: the 180-day wait period does not apply to eligible faculty who retire and elect FERP (Faculty Early Retirement Program) participation.

  • Employment duration of a retired annuitant is restricted to working 960 hours in a fiscal year.
  • Hiring a retiree prior to their meeting the required 180-day waiting period, or employing them in excess of the 960 hours limit per fiscal year, jeopardizes their retirement benefits and/or requires reinstatement from retirement and is strictly prohibited.

This provision is in compliance with the requirements prescribed by the Public Employees’ Retirement Law and the Public Employees’ Pension Reform Act of 2013.

For further information and provisions reference  CalPERS post-retirement employment 

Or contact:

SFSU Benefits Helpline (415) 405.4004

Benefits & Retirement Services: benefits@sfsu.edu

If you have retired or planning to retire from San Francisco State, you have the opportunity to join your friends, and keep in contact with all the activities going on at the University.

The SFSU Retirement Association (SFSURA ) is a group of over 300 staff, faculty, and administrators who keep in touch with their work-related friends and the University by:

  • Joining other campus-related groups for lectures, demonstrations and travel opportunities
  • Enjoying two-holiday lunches each year, at Thanksgiving and during Spring Break
  • Going on field trips to exciting destinations in the Bay Area, such as Coit Tower, museums, art galleries, parks, and other attractions
  • Sponsoring travel grants to newer faculty and staff to enable them to attend conferences and conduct research
  • Sharing a bi-monthly newsletter to keep us current on member activities.
  • Your first year is free from dues!

JOIN US, it’s very easy to do: SFSU Retirement Association Form

Just print and fill out the membership application and return it to our Membership Chair, Irene Donner, at 814 No. Delaware St., #403, San Mateo, CA 94401.

 

Earlier this year, new legal requirements were implemented by the state for discrimination and sexual harassment prevention training. In accordance with the updated requirements, the Chancellor’s Office (CO) worked with risk management services provider United Educators to implement revisions to the Supervisor and Non-Supervisor Sexual Harassment Prevention courses, which all 23 CSU campuses are expected to administer to their respective employees. Effective, Jan. 6, 2020, the courses will be initiated for employees to take on CSU Learn. The following employees will be affected:

  • Discrimination & Sexual Harassment Prevention for Supervisors: ALL administrators (Management Personnel Plan employees, senior and executive management)
  • Discrimination & Sexual Harassment Prevention for Non-Supervisors: ALL non-administrator positions

Please note: These courses are mandated as a separate requirement from the CSU Campus Misconduct Prevention Program, the Title IX requirement overseen by Student Affairs & Enrollment Management. The new regulations can be reviewed online.

  • Bystander: SB 1300
  • Employer Sexual Harassment Training Requirements: SB 1343 and SB 778
  • Hair Texture and Protective Hair Styles: SB 188

For more information please see our FAQ’s page

Emergency pay provisions of the collective bargaining agreement (CBA) are only available to

those employees assigned to work on campus during the Governor’s stay at home order. Emergency Pay provisions are available for individuals employed in the following collective bargaining units: CSUEU (Units 2, 5, 7 and 9), and Teamsters 2010 (Unit 6)

Is San Francisco State open?

Yes. San Francisco State campuses remain open. Beginning Monday, March 16, instruction will be conducted through remote modalities and the campus will remain open for normal operations.

Cal Employee Connect Image

Dear Colleagues,

As a California State University (CSU) employee, your paycheck/direct deposit advice and annual W-2 are issued (hard copy) by the State Controller’s Office (SCO).  These hard copy documents have been the only means made available to you by the SCO as a record of your earnings, until now

CSU employees now have the opportunity to log on to Cal Employee Connect. The State Controller’s Office (SCO) has produced a tool that will allow employees to view and print their earnings statements and W-2’s, along with personal information. Cal Employee Connect will ultimately reduce state costs and workload by providing a tool for all state employees to access their information electronically.

To get started, you will need to have a recent pay stub in hand, issued within the last twelve months by SCO or the information from View Paycheck.  It contains the information needed for registration in the portal.  Start by clicking: Cal Employee Connect (CEC).

Please refer to the User’s Guide for CEC Portal Registration for detailed instruction.  

You also can find answers to CEC frequently asked questions at Connect CEC FAQs

We want to encourage all employees to participate.  Please note that this new portal is owned and maintained by SCO and is not part of CSU’s PeopleSoft Self Service.

For any further questions, please feel free to contact the Payroll Representative for your area.

Dear Colleagues,

To better support the state during COVID-19, the State Controller’s Office (SCO) accelerated the statewide rollout of an application that provides employee anytime electronic access to their monthly earnings and deduction statements. We are pleased to share that as of June 2020, Cal Employee Connect (CEC) is available to employees paid by SCO’s payroll system in all agencies and campuses statewide.

With access to CEC available statewide, the SCO has decided to permanently discontinue the printing of employee direct deposit advices (pay stubs).

The SCO will continue to print live warrants and disburse them as usual.

Employees may access their earnings and deductions electronically through CEC.  This tool will allow employees to view and print their earnings statements and W-2’s, along with personal information.

Please refer to the User’s Guide for CEC Portal Registration for detailed instructions.  

You also can find answers to CEC frequently asked questions at Connect CEC FAQs

We want to encourage all employees to participate.  Please note that this new portal is owned and maintained by SCO and is not part of CSU’s PeopleSoft Self Service.

For any further questions, please feel free to contact the Payroll Representative for your area

The Human Resources (HR) Payroll Team continues to serve with regular on-site operation hours and through the HR Client Services Center, Microsoft Outlook, Microsoft Teams and Zoom.

We hope you and your families are staying safe and well during this time. 

Payroll Services

We are excited to introduce the use of Electronic Signatures Digital Forms through DocuSign. With DocuSign, departments can now initiate and submit all recruitment paperwork electronically.

At Human Resouces we are will continue working adding available electronic signature forms, to date, these forms are available to use:

  1. Recruitment Request Form
  2. Recommendation to Hire
  3. External Advertisement Approval Form
  4. Dock Notice
  5. Work Schedule
  6. Employment Verification Request
  7. Leave of Absence Request Form

To access the above forms and/or business process guides, please navigate to our Human Resources Forms page and select the DocuSign icon or the business process guide link.

For first time users, please click SF State Docusign and:

  1. Create a DocuSign account
  2. Create a digital signature
  3. Navigate to New  > Use Template > Shared Folders > Human Resources, available Human Resources forms will be display

Help make SF State a greener campus and be part of the over 3,600 pages of paper saved since January.

Upcoming Holidays

Veterans Day
Wednesday, November 11, 2020

Thanksgiving
Thursday, November 26, 2020