What's New

Open Enrollment 2021 is now open and will run from September 20, 2021 - October 15, 2021.

 

All 2021 Open Enrollment form submissions will be processed completely through DocuSign and the forms are available on the San Francisco State University 2021 Virtual Open Enrollment website.

Open Enrollment is an opportunity for you to review your current benefit plan elections to ensure they continue to meet your needs and those of your family.  You can change your benefits, update your beneficiaries, and check your mailing address. Additions, changes or deletions will become effective January 1, 2022. Please remember to update your benefits, if needed, and submit documentation prior to the closing date.

If you don't want to make any changes to your current benefits, you don't need to do anything. Your current elections for these plans will automatically continue for plan year 2022. However, if you want a Health Care or Dependent Care Reimbursement Account, you must re-enroll every year.  

 

Visit the San Francisco State University 2021 Virtual Open Enrollment website for more information!!

///////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////// 

                              It’s time to register for the virtual Open Enrollment platform.

In order to attend the SF State virtual campus Benefits Fair, and use the Open Enrollment platform, you’ll need to register.   

Registration begins September 8, 2021.

The website will be available throughout Open Enrollment, and it will also host our campus Benefits Fair.

It’s quick and easy—are you ready to register?

       1. Use this link to register
       2. Provide your name and email address

 Your SF State credentials are not required as you are able to use whatever email you elect . You will need to create a     password  - you should not use your SF State password – and may need to select “Forgot Password".

       3. Choose your campus
       4. Select CSU Employee

       5. Review the Summary
       6. Submit
       7. Registration confirmation will be emailed to you

On Monday, September 20th you will receive an email with the link to the virtual website. When you visit the website for the first time, you’ll be asked to complete your profile and verify your settings. You can also set the accessibility option should you require assistance.

 

Check the Open Enrollment website on CSYou for the regional Benefit Fair dates and times. You’ll have three options to choose from and we hope to see you there!
 

FIND ALL OF YOUR OPEN ENROLLMENT INFORMATION HERE

/////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////  

                                             Regional Campus Benefits Fairs For CSU Employees

All active CSU employees are invited to attend virtual campus Benefits Fairs. During the events, you’ll have the opportunity to explore the Exhibit Hall and visit provider’s and campus HR booths — where you can video or text chat with providers and our campus HR team, view or download brochures and watch videos, or take a few minutes to relax in the Zen Room.

The exclusive website will be available throughout Open Enrollment. The campus Benefits Fairs are held regionally, and you may attend any or all of them.
Here are the scheduled dates and times for our campus:

 

                                             NORTHERN REGION VIRTUAL BENEFIT FAIRS
                             Chico, East Bay, Humboldt, Maritime, Sacramento, San Francisco, Sonoma
                                              WEDNESDAY, OCTOBER 6  |  10:00 a.m. to 12:00 p.m.
                                             THURSDAY, OCTOBER 7  |  1:00 p.m. to 3:00 p.m.

                                              FRIDAY, OCTOBER 8  |  10:00 a.m. to 12:00 p.m.

 

Visit CSYou for more information on registration, accessibility and the employee users guide. Register now - we look forward to seeing you at your LIVE Benefits Fair!

                                                FIVE EMPLOYEES WILL BE RANDOMLY SELECTED FOR A PRIZE FROM THE CSU STORE AFTER THE 

                                                       LAST NORTHERN REGION BENEFITS FAIR! THE WINNERS WILL BE NOTIFIED THROUGH  

                                                             THE EMAIL ADDRESS USED FOR YOUR VIRTUAL PLATFORM REGISTRATION.

 

 
 
 
 

Dear SF State employee,

Reminder: The University has arranged a temporary COVID-19 vaccination site on campus exclusively for the few SF State faculty, staff, and students who may still be searching for the vaccine.

Operated by Safeway, the site will be open for the following dates and times aligning to the dosing schedule for the two-dose Pfizer vaccine:

  • Monday, Aug. 9: 9 a.m. to 1 p.m. at Mashouf Wellness Center (first dose)
  • Monday, Aug. 30: 9 a.m. to 1 p.m. at Jack Adams Hall in the Cesar Chavez Student Center (second dose)
  • View the campus map for reference

We strongly encourage you to make an appointment by using this scheduling tool, though, walk-ins may be accommodated. Important reminders when coming to your appointment:

  • Bring your ID and your Health Benefits Card (medical and prescription) to your appointment
  • Complete and bring a printed copy of the consent form, which will be available to you after scheduling your appointment
  • Wear a mask and be in good health on the day of vaccination 
  • The vaccine will be offered to participants 12 years and older
  • Bring completed CDC vaccination card to your 2nd dose appointment

While SF State is hosting this vaccination site, it does not play any role in the distribution or availability of the vaccine. Any questions regarding vaccine eligibility should be directed to Safeway.

Stay well,

Thank you.

 

Ingrid C. Williams

Associate Vice President, Human

 

 

Dear Colleagues, 

Effective September 1, 2021, San Francisco State University wage for Student Employees and Causal Workers will increase from $14.00 per hour to $16.50 per hour, to effectively recruit and retain qualified employees and stay competitive with other local businesses who hire our students.

 

Impacted Classification Codes as below:

 

CBID

CLASS CODE

RANGE

CLASSIFICATION TITLE

 
 

E99

1868

0

STUDENT - NON CITIZEN STATUS

 

E99

1870

0

STUDENT ASSISTANT

 

E99

1871

0

STUDENT TRAINEE, ON-CAMPUS WORK STUDY

 

E99

1872

0

STUDENT TRAINEE, OFF-CAMPUS WORK STUDY

 

E99

1874

0

BRIDGE STUDENT ASSISTANT

 

E99

1875

0

BRIDGE STUDENT TRAINEE, ON-CAMPUS WORK STUDY

 

E99

1876

0

BRIDGE STUDENT TRAINEE, OFF-CAMPUS WORK STUDY

 

E99

1800

0

CASUAL WORKER

 

R11

1150

0

INSTRUCTIONAL STUDENT ASSISTANT

 

R11

1151

0

INSTRUCTIONAL STUDENT ASSISTANT - ON CAMPUS WORK STUDY

 

R11

1152

0

INSTRUCTIONAL STUDENT ASSISTANT - OFF CAMPUS

 

R11

1153

0

INSTRUCTIONAL STUDENT ASSISTANT - OFF CAMPUS WORK STUDY

 

R11

2355

4-Jan

GRADUATE ASSISTANT

 

R11

2354

1

TEACHING ASSOCIATE - ACADEMIC YEAR

 

R11

2325

0

GRADUATE ASSISTANT MONTHLY

 

 

Employees who currently have appointments at less than $16.50 per hour, effective September 1st, 2021, their pay rate will be automatically updated.

Please relay this information to anyone who you deem appropriate.

Questions regarding the SF State wage increase effective September 1, 2021, should be directed to payroll@sfsu.edu.

Dear Colleagues,

To better support the state during COVID-19, the State Controller’s Office (SCO) accelerated the statewide rollout of an application that provides employee anytime electronic access to their monthly earnings and deduction statements. We are pleased to share that as of June 2020, Cal Employee Connect (CEC) is available to employees paid by SCO’s payroll system in all agencies and campuses statewide.

With access to CEC available statewide, the SCO has decided to permanently discontinue the printing of employee direct deposit advices (pay stubs).

The SCO will continue to print live warrants and disburse them as usual.

Employees may access their earnings and deductions electronically through CEC.  This tool will allow employees to view and print their earnings statements and W-2’s, along with personal information.

Please refer to the User’s Guide for CEC Portal Registration for detailed instructions.  

You also can find answers to CEC frequently asked questions at Connect CEC FAQs

We want to encourage all employees to participate.  Please note that this new portal is owned and maintained by SCO and is not part of CSU’s PeopleSoft Self Service.

For any further questions, please feel free to contact the Payroll Representative for your area

The Human Resources (HR) Payroll Team continues to serve with regular on-site operation hours and through the HR Client Services Center, Microsoft Outlook, Microsoft Teams and Zoom.

We hope you and your families are staying safe and well during this time. 

Payroll Services

       **ALL HCRA/DCRA SUBMISSIONS MUST BE SUBMITTED THROUGH DOCUSIGN**

 

We are happy to announce temporary changes to the HCRA and DCRA plans allowed by the recently passed Consolidated Appropriations Act (CAA) of 2021. You may now be eligible to receive reimbursement for expenses incurred in plan year 2020 through an extended grace period into plan year 2021. See below for details. This information and related FAQs can be found on CSYou.

Extend the Grace Period for Plan Year 2020 from 2 ½ months up to a maximum of 12 months following the plan year (December 31, 2021)

Due to this grace period extension, you now can reduce your plan year 2020 balance in your HCRA and/or DCRA account for expenses incurred from January 1, 2021 through December 31, 2021.

Since we are extending the grace period for the 2020 plan year to December 31, 2021, the claims filing deadline for the 2020 plan year has been extended from June 30, 2021 to June 30, 2022. This provides you with the same filing deadline as the normal 2021 plan year and will provide sufficient time to file claims for the 2020 extended plan year.

 

Allow HCRA participants who terminated from CSU employment or stopped contributions in 2020 to spend down their unused 2020 balances for expenses incurred through the remainder of the 2020 plan year, including the extended grace period from January 1, 2021 through December 31, 2021.  

If you are a HCRA participant who stopped contributions during the 2020 plan year, you may now submit claims for expenses incurred after such contributions stopped through the end of the associated grace period of the 2020 plan year, including the extended grace period from January 1, 2021 through December 31, 2021. Please be aware that you are only allowed reimbursement up to the amount contributed.  

 

Allow employees to make a one-time prospective change for the 2021 plan year without requiring a qualifying change in status event (for both HCRA and DCRA) 

Employees will be allowed to newly enroll or make a prospective change for the 2021 plan year without requiring a qualifying change in status event (for both HCRA and DCRA plans). Current HCRA plan participants will be prohibited from reducing an election to less than the amount already reimbursed. A separate communication regarding this opportunity will be forthcoming.  

IMPORTANT REMINDER: HCRA participants who cancel contributions for the 2021 plan year altogether may NOT submit claims for reimbursement of expenses that occur AFTER contributions cease.  

 

Allow Dependent Care Reimbursement Account (DCRA) participants who stop their accounts for any reason to submit for dates of service after discontinuing monthly contributions or their termination date through the end of the plan year including any associated grace period

In addition to the extensions explained above for the 2020 plan year and provided for by the Consolidated Appropriations Act (CAA) of 2021, CSU has approved a permanent DCRA plan change. Effective with the 2020 plan year, employees who participate in the DCRA plan may continue to submit claims for reimbursement for expenses incurred after discontinuing monthly contributions or separation from CSU through the end of the plan year including any associated grace period.

If you are a DCRA participant who stopped contributions during the 2020 plan year, you may now submit any claims for expenses incurred after such contributions stopped through the end of the associated grace period of the 2020 plan year, including the extended grace period from January 1, 2021 through December 31, 2021.

 

What Next?

In the near future, ASIFlex will be mailing you a letter, which provides the total amount of your unused balance for the 2020 plan year. The ASIFlex letter will cover the information provided in this notification as well. If you do not receive this notice from ASIFlex by March 31, please contact ASIFlex at 800-659-3035.

 

You may also contact the SF State Benefits Team for additional guidance. Please submit a service request at the HR Client Services Center

  • Summer 2021: June 1st - August 6th (Multiple Sessions)

    • First date to submit Summer Fee Waiver Application - March 15, 2021

    • Registration begins: April 5, 2021

    • Deadline date to submit Summer Fee Waiver Application - June 30, 2021

      • (Payment deadline is July 19, 2021)

  • Fall 2021:  August 23rd - December 10th 

    • First date to submit Fall Fee Waiver Application (schedule released online):  May 10, 2021

    • Registration begins: May 24, 2021

    • Deadline date to submit Fall Fee Waiver Application - July 30, 2021

      • (Payment deadline is August 11, 2021)

 

For additional information and applications see the CSU, Fee Waiver Program website.

2020 W-2 Information

Friday, January 22, 2021

When are W-2 statements issued and mailed?

The State Controller's Office (SCO) mails the employee 2020 Form W-2 Wage and Tax Statements no later than January 31, 2021, via the U.S. Postal Service. This includes wages paid in 2020 (December 2019 - November 2020 pay periods). W-2s are mailed to the employee's home address on file as of December 15, 2020. The October 2020 pay period pay stub listed your home address for verification.

CSU employees can also log on to Cal Employee Connect (CEC). This portal will allow employees to view and print their earnings statements and W-2s, along with personal information. 

Please refer to the User’s Guide for CEC Portal Registration for detailed instructions.  

I've lost, didn't receive, or need a duplicate copy of my W-2. What do I do?

If your W-2 form is undeliverable, the U.S. Postal Service will return the W-2 Statement to the Human Resources office in ADM 252. Human Resources will attempt to notify employees within 2 (two) weeks of returned W-2s.

If you did not receive your W-2 Statement and it was not returned to Human Resources, you will need to file a duplicate W-2 request. You may also visit the Request a Duplicate Form W-2 link.

Note: If the SCO sent your W-2 Statement to the address on file as of December 15, 2020, and you did not receive the W-2 Statement, you may apply for a fee exception. To receive the exception, you must report the lost W-2 to the Human Resources Office by Wednesday, February 24, 2021.

You may request more than one W-2 tax year; however, only four prior tax years are available and the $8.50 processing fee applies for each tax year requested.

For current active salaried employees, payment for the duplicate Form W-2 may be paid via payroll deduction by checking the appropriate option on Form 436. Once you submit Form 436, the SCO will deduct the fee from your next paycheck.

If you are in one of the following employee categories, you cannot use payroll deduction:

• Student Assistants

• Hourly Employees

• Special Consultants

• Inactive / terminated employees

All payments must be made via money order or cashier’s check made payable to the State Controller's Office. Personal checks are not accepted.

For more information regarding Form W-2s:

Form W-2 - 2020 Wage and Tax Statement FAQs

If you have questions regarding Form W-2 - 2020 Wage and Tax Statement, please contact the Payroll Representative for your area.

In this time of increased remote working, the Human Resources Benefits team is aware that there is limited on-campus availability for all SF State employees, including Benefits staff. 

In order to provide a continued high level of engagement to assist with employee questions, issues and support, the HR Benefits team has now implemented “Make an Appointment with Your Benefits Analyst.” Employees now have this additional option to have a 30-minute meeting with their benefits analyst to discuss any concerns or support needed. Employees can still visit during HR’s virtual walk-in hours and submit a service ticket using the HR Clients Services Center.

Tax season is around the corner and HR is committed to making sure you have the appropriate documents to file your taxes. Each year, the SCO (State Controller's Office) mails W2 forms to the address of record for state employees.

SCO will include a global message on employees’ October Pay Period Statement of Earnings and Deductions (pay stub) reminding employees to verify their mailing address and to notify their Personnel/Payroll Office if the address is incorrect. The global message will include each employees’ current address on SCO’s Employment History Database.

If you are enrolled in Direct Deposit, you may access the PDF format of your Paystub(s) electronically through Cal Employee Connect (CEC). Please refer to the User’s Guide for CEC Portal Registration for detailed instructions.  

If your current address is different than what was printed on your October 2020 Pay Period Statement of Earning or your home address has changed this year, it is important to change your address of record so that your 2020 W2 form is mailed to the correct address.

The deadline for submitting address changes is Tuesday, Dec. 15.

There are two ways of reporting an address change:

Electronic address change reporting through SF State Gateway

  1. Visit http://gateway.sfsu.edu
  2. Enter your SF State ID and password
  3. Choose the "Employee Services tab"
  4. Click “Launch CS & HR Self Services”
  5. Then click “My Personal Information”
  6. Under “My Home Address
  7. Update your information, click "Save" and then log out

Paper address change reporting

Contact your department's Payroll representative or Human Resources Payroll staff for answers to the question(s) regarding address changes.

Dear Colleagues,

On August 8, 2020, President Trump issued a Presidential Memorandum directing the IRS to allow the deferral of withholding, deposit, and payment of payroll tax obligations for certain employees effective September 1, 2020. IRS guidance provided on August 28, 2020, clarifies employers can, but are not required to, participate in this program. The State of California and the State Controller’s Office (SCO) has made the decision to not participate in the Federal Tax Deferral program.

As a result the California State University system will follow suit and opt out of the program. 

For any further questions, please feel free to contact the Payroll Representative for your area.

 

Payroll Services

Yes. In light of the increased number of employees working remotely to mitigate the spread of COVID-19 and as many of you are changing your commute to campus, we would like to let you know that you can adjust your commuter check deduction or temporarily opt-out of specific months through the Commuter Check website (https://login.commuterbenefits.com/). This will ensure you do not accumulate excess funds on your Clipper Card or Commuter Check MasterCard. 

Find below an announcement on retired annuitant employment:

CalPERS retirees (from CSU and other California state/public agencies) are required by law to wait 180 days from their retirement date before working as a retired annuitant for any CalPERS agency, including the CSU / San Francisco State University. Note: the 180-day wait period does not apply to eligible faculty who retire and elect FERP (Faculty Early Retirement Program) participation.

  • Employment duration of a retired annuitant is restricted to working 960 hours in a fiscal year.
  • Hiring a retiree prior to their meeting the required 180-day waiting period, or employing them in excess of the 960 hours limit per fiscal year, jeopardizes their retirement benefits and/or requires reinstatement from retirement and is strictly prohibited.

This provision is in compliance with the requirements prescribed by the Public Employees’ Retirement Law and the Public Employees’ Pension Reform Act of 2013.

For further information and provisions reference  CalPERS post-retirement employment 

Or contact:

SFSU Benefits Helpline (415) 405.4004

Benefits & Retirement Services: benefits@sfsu.edu

HUMAN RESOURCES PAYROLL DIVISION

1600 Holloway Avenue, ADM 252 San Francisco, CA 94142 Tel: 415/338-1920

Fax: 415/338-0521

December 16, 2020

 

Notice of Minimum Wage Increase

Effective January 1, 2021

Effective January 1, 2021, the California minimum wage will increase from $13.00 per hour to

$14.00 per hour and salary range minimums of Instructional Student Assistant classifications will increase an additional $1.00/hour above the California minimum wage.

California State University will change the salary range for the Hourly Classification Codes below:

 

CBID

CLASS CODE

 

RANGE

 

CLASSIFICATION TITLE

MIN RATE

MAX RATE

E99

100

0

YOUTH SUMMER AID

$14.00

$16.52

E99

1800

0

CASUAL WORKER

$14.00

$140.00

E99

1868

0

STUDENT - NON CITIZEN STATUS

$14.00

$21.00

E99

1870

0

STUDENT ASSISTANT

$14.00

$21.00

E99

1871

0

STUDENT TRAINEE, ON-CAMPUS WORK STUDY

$14.00

$21.00

E99

1872

0

STUDENT TRAINEE, OFF-CAMPUS WORK STUDY

$14.00

$21.00

E99

1874

0

BRIDGE STUDENT ASSISTANT

$14.00

$21.00

E99

1875

0

BRIDGE STUDENT TRAINEE, ON-CAMPUS WORK STUDY

$14.00

$21.00

E99

1876

0

BRIDGE STUDENT TRAINEE, OFF-CAMPUS WORK STUDY

$14.00

$21.00

E99

2363

2

INSTRUCTIONAL FACULTY, EXTENSION NON-CREDIT

$14.00

$240.00

E99

2563

2

INSTRUCTIONAL FACULTY, EXTENSION NON-CREDIT - ACA

$14.00

$240.00

E99

7171

0

NOTETAKER

$14.00

$21.00

E99

7172

0

READER

$14.00

$21.00

 

 

 

 

 

 

R03

2456

1

SUBSTITUTE INSTRUCTIONAL FACULTY - ACA

$14.00

$279.00

R03

2456

2

SUBSTITUTE INSTRUCTIONAL FACULTY - ACA

$14.00

$279.00

R03

2456

3

SUBSTITUTE INSTRUCTIONAL FACULTY - ACA

$14.00

$279.00

R11

1150

0

INSTRUCTIONAL STUDENT ASSISTANT

$15.00

$20.42

R11

1151

0

INSTRUCTIONAL STUDENT ASSISTANT - ON-CAMPUS WORK STUDY

$15.00

$20.42

R11

1152

0

INSTRUCTIONAL STUDENT ASSISTANT - OFF CAMPUS

$15.00

$20.42

R11

1153

0

INSTRUCTIONAL STUDENT ASSISTANT - OFF CAMPUS WORK STUDY

$15.00

  $20.42

Employees who currently have appointments at less than these new minimums, effective January 1st, 2021, their pay rate will be automatically updated to the minimum of $14.00 per hour.

Please note, the full-time salary rate for non-hourly classifications that are below the new minimum will increase to $ $2,427 per month effective January 1, 2021.

Questions regarding the minimum wage increase effective January 1, 2021, should be directed to your department's Payroll Representative.

We wish you a safe and happy holiday season!

 

Payroll Services

 

Earlier this year, new legal requirements were implemented by the state for discrimination and sexual harassment prevention training. In accordance with the updated requirements, the Chancellor’s Office (CO) worked with risk management services provider United Educators to implement revisions to the Supervisor and Non-Supervisor Sexual Harassment Prevention courses, which all 23 CSU campuses are expected to administer to their respective employees. Effective, Jan. 6, 2020, the courses will be initiated for employees to take on CSU Learn. The following employees will be affected:

  • Discrimination & Sexual Harassment Prevention for Supervisors: ALL administrators (Management Personnel Plan employees, senior and executive management)
  • Discrimination & Sexual Harassment Prevention for Non-Supervisors: ALL non-administrator positions

Please note: These courses are mandated as a separate requirement from the CSU Campus Misconduct Prevention Program, the Title IX requirement overseen by Student Affairs & Enrollment Management. The new regulations can be reviewed online.

  • Bystander: SB 1300
  • Employer Sexual Harassment Training Requirements: SB 1343 and SB 778
  • Hair Texture and Protective Hair Styles: SB 188

For more information please see our FAQ’s page

Emergency pay provisions of the collective bargaining agreement (CBA) are only available to

those employees assigned to work on campus during the Governor’s stay at home order. Emergency Pay provisions are available for individuals employed in the following collective bargaining units: CSUEU (Units 2, 5, 7 and 9), and Teamsters 2010 (Unit 6)

Is San Francisco State open?

Yes. San Francisco State campuses remain open. Beginning Monday, March 16, instruction will be conducted through remote modalities and the campus will remain open for normal operations.

Cal Employee Connect Image

Dear Colleagues,

As a California State University (CSU) employee, your paycheck/direct deposit advice and annual W-2 are issued (hard copy) by the State Controller’s Office (SCO).  These hard copy documents have been the only means made available to you by the SCO as a record of your earnings, until now

CSU employees now have the opportunity to log on to Cal Employee Connect. The State Controller’s Office (SCO) has produced a tool that will allow employees to view and print their earnings statements and W-2’s, along with personal information. Cal Employee Connect will ultimately reduce state costs and workload by providing a tool for all state employees to access their information electronically.

To get started, you will need to have a recent pay stub in hand, issued within the last twelve months by SCO or the information from View Paycheck.  It contains the information needed for registration in the portal.  Start by clicking: Cal Employee Connect (CEC).

Please refer to the User’s Guide for CEC Portal Registration for detailed instruction.  

You also can find answers to CEC frequently asked questions at Connect CEC FAQs

We want to encourage all employees to participate.  Please note that this new portal is owned and maintained by SCO and is not part of CSU’s PeopleSoft Self Service.

For any further questions, please feel free to contact the Payroll Representative for your area.

Dear Colleagues,

To better support the state during COVID-19, the State Controller’s Office (SCO) accelerated the statewide rollout of an application that provides employee anytime electronic access to their monthly earnings and deduction statements. We are pleased to share that as of June 2020, Cal Employee Connect (CEC) is available to employees paid by SCO’s payroll system in all agencies and campuses statewide.

With access to CEC available statewide, the SCO has decided to permanently discontinue the printing of employee direct deposit advices (pay stubs).

The SCO will continue to print live warrants and disburse them as usual.

Employees may access their earnings and deductions electronically through CEC.  This tool will allow employees to view and print their earnings statements and W-2’s, along with personal information.

Please refer to the User’s Guide for CEC Portal Registration for detailed instructions.  

You also can find answers to CEC frequently asked questions at Connect CEC FAQs

We want to encourage all employees to participate.  Please note that this new portal is owned and maintained by SCO and is not part of CSU’s PeopleSoft Self Service.

For any further questions, please feel free to contact the Payroll Representative for your area

The Human Resources (HR) Payroll Team continues to serve with regular on-site operation hours and through the HR Client Services Center, Microsoft Outlook, Microsoft Teams and Zoom.

We hope you and your families are staying safe and well during this time. 

Payroll Services

We are excited to introduce the use of Electronic Signatures Digital Forms through DocuSign. With DocuSign, departments can now initiate and submit all recruitment paperwork electronically.

At Human Resouces we are will continue working adding available electronic signature forms, to date, these forms are available to use:

  1. Recruitment Request Form
  2. Recommendation to Hire
  3. External Advertisement Approval Form
  4. Dock Notice
  5. Work Schedule
  6. Employment Verification Request
  7. Leave of Absence Request Form

To access the above forms and/or business process guides, please navigate to our Human Resources Forms page and select the DocuSign icon or the business process guide link.

For first time users, please click SF State Docusign and:

  1. Create a DocuSign account
  2. Create a digital signature
  3. Navigate to New  > Use Template > Shared Folders > Human Resources, available Human Resources forms will be display

Help make SF State a greener campus and be part of the over 3,600 pages of paper saved since January.

Dear CSU Faculty and Staff,

Over the past year, the pandemic has presented numerous challenges for the CSU employees, students, and the communities we serve. We have continued to follow the science, facts and the guidance of public-health officials to ensure the safety of all, while providing critical programs to support the needs of our valued faculty and staff — who are, of course, integral to advancing the CSU mission.

During my first months as your chancellor, I have heard from employees, and I understand the need for additional support to help faculty and staff meet the persistent challenges of the pandemic. From March 2020 through today, many of our employees systemwide have qualified for and utilized the COVID-related leave benefits that the CSU developed and provided in support of all employees.

Talks regarding a new CSU COVID-related leave benefit program are ongoing with most of our employee groups. After we initiated these efforts, Governor Gavin Newsom recently signed SB 95, which provides 80 hours of COVID-related leave for employees through September 2021. As chancellor, I plan to expand the benefit to a total of 128 hours through December 2021 for full-time employees. These benefits went into effect on March 29, 2021, for non-represented employees and will be retroactive to January 1, 2021.

It is also my intention to provide these expanded benefits to represented employees. However, the CSU must first go through the required meet-and-confer process with the respective unions. I know many employees are eager for details, and I ask for your patience. Please know that benefits under SB 95, and any expansion, will be retroactive to January 1, 2021.

I hope this additional leave benefit will further exemplify the CSU unwavering dedication to our valued employees, without whom we could not fulfill our mission, especially in these unprecedented times.

Sincerely,

Joseph I. Castro, Ph.D., M.P.P.

Chancellor

____________________________________________________________________________ 

What is ECRL – Expanded COVID-19 Related Leave?

The Expanded COVID-19 Related Leave (ECRL) is a program designed to support our employees who are unable to work for COVID-19 related reasons.  This program expands the state’s leave programs for COVID-19 related reasons with the recently passed SB95 (Chapter 13) COVID-19 Supplemental Paid Sick Leave.  Please refer to your union’s specific MOU for specific information.

 

ECRL can be used for the following COVID-19 related reasons when an employee is unable to work or telework:

 

  • Employee is subject to a quarantine or isolation period related to COVID-19 as defined by federal, state or local orders or guidelines
  • Employee is advised by a health care provider to self-quarantine due to concerns related to COVID-19.
  • Employee is attending an appointment to receive a COVID-19 vaccine.
  • Employee is experiencing symptoms related to a COVID-19 vaccine.
  • Employee is experiencing COVID-19 symptoms and seeking a medical diagnosis.
  • Employee is caring for a family member who is subject to a quarantine or isolation order or guideline or who has been advised to self-quarantine by a health care provider due to concerns related to COVID-19. 
  • Employee is caring for a child whose school or place of care is closed or otherwise unavailable for reasons related to COVID-19 on the premises.

 

Staff - To complete the form, please go to - CSU, COVID-19 ECRL Request Form

Hourly/Student - To complete the form, please go to - CSU, Hourly/Student COVID-19 ECRL Request Form

To review received MOU(s), please visit the - Expanded COVID-19 Related Leave (ECRL) website.

The following workshops are brought to you by Human Resources, in collaboration with LifeMatters which is part of the Employee Assistance Program (EAP) you receive with your SF State benefits

 

 

If you have retired or planning to retire from San Francisco State, you have the opportunity to join your friends, and keep in contact with all the activities going on at the University.

The SFSU Retirement Association (SFSURA ) is a group of over 300 staff, faculty, and administrators who keep in touch with their work-related friends and the University by:

  • Joining other campus-related groups for lectures, demonstrations and travel opportunities
  • Enjoying two-holiday lunches each year, at Thanksgiving and during Spring Break
  • Going on field trips to exciting destinations in the Bay Area, such as Coit Tower, museums, art galleries, parks, and other attractions
  • Sponsoring travel grants to newer faculty and staff to enable them to attend conferences and conduct research
  • Sharing a bi-monthly newsletter to keep us current on member activities.
  • Your first year is free from dues!

JOIN US, it’s very easy to do: SFSU Retirement Association Form

Just print and fill out the membership application and return it to our Membership Chair, Irene Donner, at 814 No. Delaware St., #403, San Mateo, CA 94401.

                         REQUEST FOR STAFF / FACULTY TO UPDATE THEIR PERSONAL INFORMATION

 

Bulletin Date: March 29, 2021

Action: Action Required

Audience: All Staff and Faculty

Author: Human Resources Information Systems

 

San Francisco State University Human Resources believes that communication with our staff and faculty will ensure that all your HR service needs are addressed effectively. In order to do this we are implementing an annual reminder for individuals to review and update their personal information.

If you wish to confirm that this email is genuine, please refer to the “What’s New” section on the HR website which will also contain this message.

 

We are asking for you to update your details by April 30, 2021.

Please log into the SF State Gateway: SF State Gateway and select “Employee Services” on the left-hand menu. If you have never logged into employee self-service before you may need to create / update your SF State password. Instructions are provided here: SF State Password Reset.

 

After you have logged into the SF Gateway à Select “Launch HR Self-Service à Under Main Menu: select “My Personal Information”. You will then see the following links:

 

Emergency Contact Information

  1. Login to the SF State Gateway
  2. Select Employee Services
  3. Click the HR Self Service button
  4. Select My Personal Information
  5. Select My Emergency Contacts
  6. Click Edit or Add an Emergency Contact
  7. Edit, delete, or add information as necessary (Note: Scroll all the way to the bottom of the page to view all fields)
  8. Click Save

*Please keep your emergency contacts updated. Only HR and UPD have access to this information, and it's important we know who to contact in the unlikely event you have an emergency on campus. *

 

Personal Contact Information

  1. Login to the SF State Gateway
  2. Select Employee Services
  3. Click the HR Self Service button
  4. Select My Personal Information
  5. Select My Home Address or My Phone Number(s)
  6. Click Edit and make changes (Note: Only one number can be added for each phone type)
  7. Click Save

 ** Please make sure to keep your home and mailing address / phone numbers updated. Correspondence, including benefits, payroll, and tax information from California State University, San Francisco State University, State Controller’s Office, and CalPERS are sent to the “Home” address on file. **

 

*** Your campus phone number and email address cannot be changed. You may add a personal / external email address by logging into the SF State Gateway (see instructions above) à Select the “Profile Tab” (upper right corner) à Select “View/Update External Email Address”. ***

 

Directory Contact Information

  1. Login to the SF State Gateway
  2. Select Profile (top right-hand corner)
  3. Click the "Update Directory Information
  4. Add/Edit your information 
  5. Click Submit

 

We have included the following links to assist you with updating your information: HR Self Service Navigation Guide and Update Emergency Contact Information Guide. After reviewing the guides, if you have any questions about how to use HR Self-Service, please contact the HR Information Systems Helpdesk by submitting a service request at  HR Client Services Center

By supplying us with your most current information we can quickly notify you, and stay in contact with you, when communication is needed most. This information is securely stored and can only be accessed by a limited group of authorized personnel. The purpose of this information is to serve as a line of communication between the employee and the university.

The more accurate information we have, the better chance we have when communicating with you regarding your HR information or quickly in the event of an emergency.

Submit Your Information Today!

 

Human Resources / HRIS

 

 

Upcoming Holidays

Veterans Day
Wednesday, November 11, 2020

Thanksgiving
Thursday, November 26, 2020