What's New

Tax season is around the corner and HR is committed to making sure you have the appropriate documents to file your taxes. Each year, the SCO (State Controller's Office) mails W2 forms to the address of record for state employees.

SCO will include a global message on employees’ October Pay Period Statement of Earnings and Deductions (pay stub) reminding employees to verify their mailing address and to notify their Personnel/Payroll Office if the address is incorrect. The global message will include each employees’ current address on SCO’s Employment History Database.

If you are enrolled in Direct Deposit, you may access the PDF format of your Paystub(s) electronically through Cal Employee Connect (CEC). Please refer to the User’s Guide for CEC Portal Registration for detailed instructions.  

If your current address is different than what was printed on your October 2020 Pay Period Statement of Earning or your home address has changed this year, it is important to change your address of record so that your 2020 W2 form is mailed to the correct address.

The deadline for submitting address changes is Tuesday, Dec. 15.

There are two ways of reporting an address change:

Electronic address change reporting through SF State Gateway

  1. Visit http://gateway.sfsu.edu
  2. Enter your SF State ID and password
  3. Choose the "Employee Services tab"
  4. Click “Launch CS & HR Self Services”
  5. Then click “My Personal Information”
  6. Under “My Home Address
  7. Update your information, click "Save" and then log out

Paper address change reporting

Contact your department's Payroll representative or Human Resources Payroll staff for answers to the question(s) regarding address changes.

Aligned with our HR values of equity and transparency, we would like to remind you of your excess vacation options!

There are a maximum credit accrual provisions established by the California State University (CSU) and Collective Bargaining Agreements. Accumulations in excess of the established limits, as of January 1 of each year, shall be forfeited if leave credits are not used by December 31, 2020.

To check your leave balance:

http://www.sfsu.edu/login.htm > SF Gateway > Employee Services > CS and HR Self Service > My Benefits > Leave Balance

Details of the   Leave Accrual information are also available on the HR website.

If it appears that you will accrue excess leave, please work with your supervisor to plan time off which will not disrupt University operations, particularly during the month of December and semester’s end.

Please note that you may donate up to 40 hours of leave (depending on collective bargaining agreements) in a fiscal year to the Catastrophic Leave Donation Program. For more information on Catastrophic Leave Donation, go to: https://hr.sfsu.edu/leave-absence

or to donate leave by submitting Catastrophic Leave Donation Form  via DocuSign.

Joseph I Castro

        CSU  Board of Trustees appoint Joseph I. Castro Eighth CSU Chancellor

        Dr. Joseph I. Castro - Meet our new chancellor - Friday September 25, 11:AM - 12:00PM

        The CSU Will Look Different (Inside Higher Ed, September 24, 2020)

 

Dear Colleagues,

On August 8, 2020, President Trump issued a Presidential Memorandum directing the IRS to allow the deferral of withholding, deposit, and payment of payroll tax obligations for certain employees effective September 1, 2020. IRS guidance provided on August 28, 2020, clarifies employers can, but are not required to, participate in this program. The State of California and the State Controller’s Office (SCO) has made the decision to not participate in the Federal Tax Deferral program.

As a result the California State University system will follow suit and opt out of the program. 

For any further questions, please feel free to contact the Payroll Representative for your area.

 

Payroll Services

Dear Colleagues,

To better support the state during COVID-19, the State Controller’s Office (SCO) accelerated the statewide rollout of an application that provides employee anytime electronic access to their monthly earnings and deduction statements. We are pleased to share that as of June 2020, Cal Employee Connect (CEC) is available to employees paid by SCO’s payroll system in all agencies and campuses statewide.

With access to CEC available statewide, the SCO has decided to permanently discontinue the printing of employee direct deposit advices (pay stubs).

The SCO will continue to print live warrants and disburse them as usual.

Employees may access their earnings and deductions electronically through CEC.  This tool will allow employees to view and print their earnings statements and W-2’s, along with personal information.

Please refer to the User’s Guide for CEC Portal Registration for detailed instructions.  

You also can find answers to CEC frequently asked questions at Connect CEC FAQs

We want to encourage all employees to participate.  Please note that this new portal is owned and maintained by SCO and is not part of CSU’s PeopleSoft Self Service.

For any further questions, please feel free to contact the Payroll Representative for your area

The Human Resources (HR) Payroll Team continues to serve with regular on-site operation hours and through the HR Client Services Center, Microsoft Outlook, Microsoft Teams and Zoom.

We hope you and your families are staying safe and well during this time. 

Payroll Services

Yes. In light of the increased number of employees working remotely to mitigate the spread of COVID-19 and as many of you are changing your commute to campus, we would like to let you know that you can adjust your commuter check deduction or temporarily opt-out of specific months through the Commuter Check website (https://login.commuterbenefits.com/). This will ensure you do not accumulate excess funds on your Clipper Card or Commuter Check MasterCard. 

Find below an announcement on retired annuitant employment:

CalPERS retirees (from CSU and other California state/public agencies) are required by law to wait 180 days from their retirement date before working as a retired annuitant for any CalPERS agency, including the CSU / San Francisco State University. Note: the 180-day wait period does not apply to eligible faculty who retire and elect FERP (Faculty Early Retirement Program) participation.

  • Employment duration of a retired annuitant is restricted to working 960 hours in a fiscal year.
  • Hiring a retiree prior to their meeting the required 180-day waiting period, or employing them in excess of the 960 hours limit per fiscal year, jeopardizes their retirement benefits and/or requires reinstatement from retirement and is strictly prohibited.

This provision is in compliance with the requirements prescribed by the Public Employees’ Retirement Law and the Public Employees’ Pension Reform Act of 2013.

For further information and provisions reference  CalPERS post-retirement employment 

Or contact:

SFSU Benefits Helpline (415) 405.4004

Benefits & Retirement Services: benefits@sfsu.edu

If you have retired or planning to retire from San Francisco State, you have the opportunity to join your friends, and keep in contact with all the activities going on at the University.

The SFSU Retirement Association (SFSURA ) is a group of over 300 staff, faculty, and administrators who keep in touch with their work-related friends and the University by:

  • Joining other campus-related groups for lectures, demonstrations and travel opportunities
  • Enjoying two-holiday lunches each year, at Thanksgiving and during Spring Break
  • Going on field trips to exciting destinations in the Bay Area, such as Coit Tower, museums, art galleries, parks, and other attractions
  • Sponsoring travel grants to newer faculty and staff to enable them to attend conferences and conduct research
  • Sharing a bi-monthly newsletter to keep us current on member activities.
  • Your first year is free from dues!

JOIN US, it’s very easy to do: SFSU Retirement Association Form

Just print and fill out the membership application and return it to our Membership Chair, Irene Donner, at 814 No. Delaware St., #403, San Mateo, CA 94401.

 

Earlier this year, new legal requirements were implemented by the state for discrimination and sexual harassment prevention training. In accordance with the updated requirements, the Chancellor’s Office (CO) worked with risk management services provider United Educators to implement revisions to the Supervisor and Non-Supervisor Sexual Harassment Prevention courses, which all 23 CSU campuses are expected to administer to their respective employees. Effective, Jan. 6, 2020, the courses will be initiated for employees to take on CSU Learn. The following employees will be affected:

  • Discrimination & Sexual Harassment Prevention for Supervisors: ALL administrators (Management Personnel Plan employees, senior and executive management)
  • Discrimination & Sexual Harassment Prevention for Non-Supervisors: ALL non-administrator positions

Please note: These courses are mandated as a separate requirement from the CSU Campus Misconduct Prevention Program, the Title IX requirement overseen by Student Affairs & Enrollment Management. The new regulations can be reviewed online.

  • Bystander: SB 1300
  • Employer Sexual Harassment Training Requirements: SB 1343 and SB 778
  • Hair Texture and Protective Hair Styles: SB 188

For more information please see our FAQ’s page

Emergency pay provisions of the collective bargaining agreement (CBA) are only available to

those employees assigned to work on campus during the Governor’s stay at home order. Emergency Pay provisions are available for individuals employed in the following collective bargaining units: CSUEU (Units 2, 5, 7 and 9), and Teamsters 2010 (Unit 6)

Is San Francisco State open?

Yes. San Francisco State campuses remain open. Beginning Monday, March 16, instruction will be conducted through remote modalities and the campus will remain open for normal operations.

Cal Employee Connect Image

Dear Colleagues,

As a California State University (CSU) employee, your paycheck/direct deposit advice and annual W-2 are issued (hard copy) by the State Controller’s Office (SCO).  These hard copy documents have been the only means made available to you by the SCO as a record of your earnings, until now

CSU employees now have the opportunity to log on to Cal Employee Connect. The State Controller’s Office (SCO) has produced a tool that will allow employees to view and print their earnings statements and W-2’s, along with personal information. Cal Employee Connect will ultimately reduce state costs and workload by providing a tool for all state employees to access their information electronically.

To get started, you will need to have a recent pay stub in hand, issued within the last twelve months by SCO or the information from View Paycheck.  It contains the information needed for registration in the portal.  Start by clicking: Cal Employee Connect (CEC).

Please refer to the User’s Guide for CEC Portal Registration for detailed instruction.  

You also can find answers to CEC frequently asked questions at Connect CEC FAQs

We want to encourage all employees to participate.  Please note that this new portal is owned and maintained by SCO and is not part of CSU’s PeopleSoft Self Service.

For any further questions, please feel free to contact the Payroll Representative for your area.

Dear Colleagues,

To better support the state during COVID-19, the State Controller’s Office (SCO) accelerated the statewide rollout of an application that provides employee anytime electronic access to their monthly earnings and deduction statements. We are pleased to share that as of June 2020, Cal Employee Connect (CEC) is available to employees paid by SCO’s payroll system in all agencies and campuses statewide.

With access to CEC available statewide, the SCO has decided to permanently discontinue the printing of employee direct deposit advices (pay stubs).

The SCO will continue to print live warrants and disburse them as usual.

Employees may access their earnings and deductions electronically through CEC.  This tool will allow employees to view and print their earnings statements and W-2’s, along with personal information.

Please refer to the User’s Guide for CEC Portal Registration for detailed instructions.  

You also can find answers to CEC frequently asked questions at Connect CEC FAQs

We want to encourage all employees to participate.  Please note that this new portal is owned and maintained by SCO and is not part of CSU’s PeopleSoft Self Service.

For any further questions, please feel free to contact the Payroll Representative for your area

The Human Resources (HR) Payroll Team continues to serve with regular on-site operation hours and through the HR Client Services Center, Microsoft Outlook, Microsoft Teams and Zoom.

We hope you and your families are staying safe and well during this time. 

Payroll Services

We are excited to introduce the use of Electronic Signatures Digital Forms through DocuSign. With DocuSign, departments can now initiate and submit all recruitment paperwork electronically. Please see the HR Electronic Signature Flyer

At Human Resouces we are will continue working adding available electronic signature forms, to date, these forms are available to use:

  1. Recruitment Request Form
  2. Recommendation to Hire
  3. External Advertisement Approval Form
  4. Dock Notice
  5. Work Schedule
  6. Employment Verification Request
  7. Leave of Absence Request Form

To access the above forms and/or business process guides, please navigate to our Human Resources Forms page and select the DocuSign icon or the business process guide link.

For first time users, please click SF State Docusign and:

  1. Create a DocuSign account
  2. Create a digital signature
  3. Navigate to New  > Use Template > Shared Folders > Human Resources, available Human Resources forms will be display

Help make SF State a greener campus and be part of the over 3,600 pages of paper saved since January.

Upcoming Holidays

Veterans Day
Wednesday, November 11, 2020

Thanksgiving
Thursday, November 26, 2020