Forms & Policies

Human Resources COVID-19 Forms

Temporary Telecommuting Agreement
Form Title/ Description
Document Type
 

Temporary Telecommuting Agreement - COVID-19

PDF DocuSign
COVID-19 Paid Leave Request 
Form Title/ Description
Document Type
 

COVID-19 SF State Paid Leave Request 

PDF DocuSign

Find all the forms, publications, guidelines and resources used in Human Resources right here.

Employment

 

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    Employment Hiring & Recruitment Forms
    Form Title/ Description
    Document Type
     
    Employment Application for Staff/Administrator (Non-Faculty) PDF  
    Recruitment Approval Authority Matrix PDF  
    Recruitment Request Form PDF DocuSign
    Emergency Hire/Casual Worker Request PDF  
    Reference Check Form PDF  
    Recommendation to Hire PDF DocuSign
    Request to Appoint a Volunteer (Volunteer Faculty POI) PDF  
    Request to Appoint a Special Consultant PDF  
    Employment New Hire Forms
    Form Title/ Description
    Document Type
     
    I-9 Form PDF  
    I-9 Form Instructions Instructions  
    Work Schedule PDF DocuSign
    Employee Information Form PDF  
    Employee Action Request Form PDF  

     

    Employment Position Descriptions Forms
    Form Title/Description 
    Document Type
    Guide for Writing Position Description(Represented)  PDF
    Position Description for Staff PDF
    Position Description for Administrator (MPP) PDF
    PD Example - MPP PD Six Roles of Leader PDF

     

    Employment Policies and Forms
     
    Form Title/Description 
    Document Type
    Systemwide Mandatory Reporting of Child Abuse and Neglect Executive Order 1083 - Attachment C Limited Reporters PDF
    Systemwide Mandatory Reporting of Child Abuse and Neglect Executive Order 1083 - Attachment D General Reporters PDF
    Systemwide Mandatory Reporting of Child Abuse and Neglect Executive Order 1083 - Suspected Child Abuse Report PDF
    Telecommuting Program Policy & Guidelines PDF
    Telecommuting Program Request Form PDF

     

    Campus Community Member / POI Request
    Form Title/ Description
    Document Type

    Campus Community Member Request

    Online

    Benefits

    Marriage / Domestic Partnership forms
    Form Title/ Description
    Document Type
    Affidavit of Marriage / Domestic Partnership  (In lieu of a marriage license required to enroll spouse into benefit plans.) PDF
    Affidavit of Parent-Child Relationship PDF

     

    Benefits Beneficiary Designation form(s)
    Form Title/ Description
    Document Type
    CalPERS Beneficiary Designation Form PDF

     

    Benefits Health Benefits Forms
    Form Title/ Description
    Document Type
    Employer Zip Code Selection To qualify for HMO based on employer zip code instead of residential zip. PDF
    Flexcash Program Enrollment Authorization To enroll in the Flexcash Program. PDF
    Health/Dependent Care Reimbursement Account Enrollment Form PDF
    CalPERS Health Benefit Plan Enrollment Form To enroll in a Health Benefit Plan PDF
    Benefits Dental Form(s)
    Form Title/ Description
    Document Type
    Dental Plan Enrollment Authorization To enroll in the dental plan PDF
    Benefits Vision Forms
    Form Title/ Description
    Document Type
    VSP Out-of-Network Reimbursement Form To claim expenses for out-of-network vision services. PDF
    VSP Ongoing Retiree Vision Enrollment PDF
    VSP Video Display Terminal(VDT) Claim Form To claim VDT glasses. PDF
    Leave Programs Forms
    Form Title/ Description
    Document Type
    Family Medical Leave Certification (FML)  PDF
    Catastrophic Leave Donation Form Used to submit donations of sick or vacation leave to employees who are eligible for catastrophic leave PDF
    Leave of Absence Request (Faculty Only) Employee report for medical leave without pay PDF
    Extension of Probationary Period form (Faculty Only) Used with Faculty Leave of Absence PDF
    Leave of Absence Request Form PDF
    MPP Administrative Leave PDF

     

     

    Payroll

    Payroll Absence and Time Reporting form(s)
    Form Title/ Description
    Document Type
    Absence and Additional Time Worked Report: To report employee absences or additional time worked. (Rev Aug 2009) PDF
    Absence and Additional Time Worked Report: Instructions (std 634) PDF
    Authorization / Report for Extra Hours / Overtime Request Forms (500 & 501) PDF
    Authorization / Report for Extra Hours / Overtime Request Instructions (500 & 501) PDF
    Business Process Guide for Form 500 Utilizing DocuSign  DocuSign Video
    Timesheet Update Request PDF
    Timesheet Adjustment Information PDF
    Student Payroll Voucher - Fall & Spring Student timesheet for the Fall and Spring semesters only PDF
    Student Payroll Voucher - Summer Student timesheet for the Summer semester only PDF
    Student Payroll Action Request: To obtain pertinent information for student employees, address changes, and withholding allowance PDF
    Substitute Faculty Appointment: To appoint substitute faculty PDF
    Vacation Request PDF
    Payroll Pay, Deposit & Dock form(s)
    Form Title/ Description
    Document Type
    Direct Deposit Enrollment Authorization: To enroll in direct deposit of paychecks PDF
    Dock Notice: To notify Payroll that an employee is being docked PDF
    Honorarium Payment Request: To request payment for presenter/lecturer at a campus event PDF
    Pay Warrant Authorization Form  PDF
    Warrant Designee: To designate the individual to receive final pay PDF
    Reciprocal Self Certification Form
    Form Title/ Description
    Document Type
    CalPERS Reciprocal Self-Certification Form (PERS-CASD 801) PDF
    Employment Verification Form(s)
    Form Title/ Description
    Document Type
     
    Employment Verification Request PDF DocuSign
    Payroll Employee Address and Withholding Allowance Change
    Form Title/ Description
    Document Type
    Employee Action Request: To report changes of address and withholding allowance PDF

     

    SF State Clearance Request

    Form Title/ Description

    Document Type
    Clearance Request Online
       

     

    Classification & Compensation

    HR Classification and Compensation form(s)
    Form Title/ Description
    Document Type
    Classification and Compensation Request Form PDF
    Compensation and/or Classification Review Authorization Matrix PDF

    Human Resources Information Systems (HRIS)

    Form Title/ Description
    Access Type
    HRMS Access Request Form -
    Requesting for ETRAC, Absence Management, Recruiting, Time & Labor (Time Sheets), Query HRMS access
    Online

    HRMS Absence & Reported Time Approver Change

    Online
    HR Data Request Form Online
    CSU Learn Online

    Financial & Retirement

    HR Financial & Retirement form(s)
    Form Title/ Description
    Document Type
    Initiating Retirement at San Francisco State PDF

    Professional Development

    Fee Waiver form(s)
    Form Title/ Description
    Document Type
    Employee Fee Waiver Application PDF
    Employee Fee Waiver Change of Course(s) Form PDF
    Dependent Fee Waiver Application PDF
    Performance Evaluation form(s)
    Form Title/ Description
    Document Type
    Performance Evaluation Form PDF
    Unit 4 Performance Evaluation Form PDF
    Management Personnel Plan Performance Review PDF
    Career Development Form(s)
    Form Title/ Description
    Document Type
    Individual Career Development Plan (ICDP) - Form PDF

    Temporary Lecturer/Faculty

    Temporary Lecturer/Faculty Form(s)
    Form #
    Form Title/ Description
    Document Type
    FAO 112 Application for Temporary Faculty Employment PDF
    FAO 113 Application for Subsequent Temporary Faculty Appointment PDF
      Temporary Faculty Evaluation Form PDF

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