Forms & Policies

Human Resources COVID-19 Forms

Temporary Paid Administrative Leave Request  
Form Title/ Description
Document Type
  
Temporary Paid Administrative Leave Request  PDF

ECRL DocuSign

 
Emergency Pay Request  
Form Title/ Description
Document Type
Emergency Pay Request  DocuSign
Teleworking Forms
Form Title/ Description
Document Type
  
Teleworking Agreement  PDF DocuSign
SF State Telework Policy and Procedures PDF  

Find all the forms, publications, guidelines and resources used in Human Resources right here.

Employment

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Employment Hiring & Recruitment Forms
Form Title/ Description
Document Type
 
Request to Appoint a Volunteer (Volunteer Faculty POI) DocuSign  
Request to Appoint a Special Consultant PDF  
Employment New Hire Forms
Form Title/ Description
Document Type
Work Schedule DocuSign
Employee Information Form PDF
Employee Action Request Form PDF

 

Employment Position Descriptions Forms
Form Title/Description 
Document Type
Guide for Writing Position Description(Represented)  PDF
Position Description for Staff WORD
Position Description for Administrator (MPP) PDF

 

Employment Policies and Forms
 
Form Title/Description 
Document Type
Systemwide Mandatory Reporting of Child Abuse and Neglect Executive Order 1083 - Attachment C Limited Reporters PDF
Systemwide Mandatory Reporting of Child Abuse and Neglect Executive Order 1083 - Attachment D General Reporters PDF
Systemwide Mandatory Reporting of Child Abuse and Neglect Executive Order 1083 - Suspected Child Abuse Report PDF

 

Campus Community Member / POI Request
Form Title/ Description
Document Type
Campus Community Member Request Online

Benefits

Benefits Health Benefits Forms
Form Title/ Description
Document
Instructions
CalPERS Health Benefits Plan Enrollment for Active Employees (HBD-12) Form DocuSign PDF
Flexcash Program Enrollment Authorization Form. DocuSign PDF
Health/Dependent Care Reimbursement Account Enrollment Form DocuSign PDF
     
Benefits Health Benefits Forms
Form Title/ Description
Document Type
Instructions
The CSU Dental Plan Enrollment Authorization (CSU 692) Form DocuSign PDF
     
Marriage / Domestic Partnership forms
Form Title/ Description
Document Type
Affidavit of Marriage / Domestic Partnership  (In lieu of a marriage license required to enroll spouse into benefit plans.) PDF
Affidavit of Parent-Child Relationship PDF

 

Benefits Beneficiary Designation form(s)
Form Title/ Description
Document Type
CalPERS Beneficiary Designation Form PDF
CSU Standard Life Insurance Beneficiary Designation / Change Form  PDF

 

Benefits Vision Forms
Form Title/ Description
Document Type
VSP Out-of-Network Reimbursement Form To claim expenses for out-of-network vision services. PDF
VSP Video Display Terminal(VDT) Claim Form To claim VDT glasses. PDF
Leave Programs Forms
Form Title/ Description
Document Type
  
Catastrophic Leave Donation Form Used to submit donations of sick or vacation leave to employees who are eligible for catastrophic leave DocuSign  
Extension of Probationary Period form (Faculty Only) Used with Faculty Leave of Absence PDF  
MPP Administrative Leave PDF  

 

 

Fee Waiver Forms
Form Title/ Description
Document Type
  
Employee (Staff & Faculty) Fee Waiver Application DocuSign Instructions
Individual Career Development Plan (ICDP) DocuSign  
Dependent Fee Waiver Application DocuSign Instructions
Disabled Dependent Fee Waiver Eligibility Form PDF  
Employee Fee Waiver Change of Course(s) Form DocuSign  
CSU Application Fee Reimbursement Form  DocuSign  

 

Form Title/ Description
Document Type
Instructions
CSU, Retiree Dental Plan Enrollment Form PDF Mail Directly to CalPERS
CSU, VSP Ongoing Retiree Vision Enrollment PDF Mail Directly to VSP
     

Payroll

Payroll Absence and Time Reporting form(s)
Form Title/ Description
Document Type
Absence and Additional Time Worked Report: To report employee absences or additional time worked. (Rev Aug 2009) PDF
Absence and Additional Time Worked Report: Instructions (std 634) PDF
Authorization / Report for Extra Hours / Overtime Request Forms (500 & 501) DocuSign
Business Process Guide for Form 500 Utilizing DocuSign  DocuSign Video
Timesheet Update Request PDF
Timesheet Adjustment Information PDF
Student Payroll Voucher - Fall & Spring Student timesheet for the Fall and Spring semesters only PDF
Student Payroll Voucher - Summer Student timesheet for the Summer semester only PDF
Student Payroll Action Request: To obtain pertinent information for student employees, address changes, and withholding allowance PDF
Substitute Faculty Appointment: To appoint substitute faculty PDF
Vacation Request PDF
Reciprocal Self Certification Form
Form Title/ Description
Document Type
CalPERS Reciprocal Self-Certification Form (CalPERS-1187) Link
Employment Verification Form(s)
Form Title/ Description
Document Type
  
Employment Verification Request PDF DocuSign

 

SF State Clearance Request
Form Title/ Description
Document Type
Clearance Request Online
   

 

Classification & Compensation

HR Classification and Compensation form(s)
Form Title/ Description
Document Type
  
Department Initiated - Classification and Compensation Form PDF DocuSign
Employee Initiated - Classification and Compensation Form PDF  
Compensation and/or Classification Review Authorization Matrix PDF  

Human Resources Information Systems (HRIS)

Form Title/ Description
Access Type
HRMS Access Request Form -
Requesting for ETRAC, Absence Management, Recruiting, Time & Labor (Time Sheets), Query HRMS access		 Online
HRMS Absence & Reported Time Approver Change Online
HR Data Request Form Online
CSU Learn Online

Temporary Lecturer/Faculty

Temporary Lecturer/Faculty Form(s)
Form #
Form Title/ Description
Document Type
FAO 112 Application for Temporary Faculty Employment PDF
FAO 113 Application for Subsequent Temporary Faculty Appointment PDF
  Temporary Faculty Evaluation Form PDF

Other

Other SF State or CSU forms

Other Forms
Form Title/ Description
Document Type
 
Teamsters Only - Request For CSU Expanded Covid-19 Relief (Paid) Leave (ECRL) PDF  

Related Guides

Guide for Writing Position Description

Related Links

Practice Directives