Forms & Policies

Human Resources COVID-19 Forms

Temporary Telecommuting Agreement
Form Title/ Description
Document Type
 

Temporary Telecommuting Agreement - COVID-19

PDF DocuSign
Temporary Paid Administrative Leave Request  
Form Title/ Description
Document Type
 

Temporary Paid Administrative Leave Request 

 

Staff DocuSign

Faculty DocuSign

Emergency Pay Request  
Form Title/ Description
Document Type
 

Emergency Pay Request 

PDF

DocuSign

Find all the forms, publications, guidelines and resources used in Human Resources right here.

Employment

 

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Employment Hiring & Recruitment Forms
Form Title/ Description
Document Type
 
Employment Application for Staff/Administrator (Non-Faculty) PDF  
Recruitment Approval Authority Matrix PDF  
Recruitment Request Form PDF DocuSign
Emergency Hire/Casual Worker Request PDF  
Reference Check Form PDF  
Recommendation to Hire PDF DocuSign
Request to Appoint a Volunteer (Volunteer Faculty POI) PDF  
Request to Appoint a Special Consultant PDF  
Employment New Hire Forms
Form Title/ Description
Document Type
 
I-9 Form PDF  
I-9 Form Instructions Instructions  
Work Schedule PDF DocuSign
Employee Information Form PDF  
Employee Action Request Form PDF  

 

Employment Position Descriptions Forms
Form Title/Description 
Document Type
Guide for Writing Position Description(Represented)  PDF
Position Description for Staff WORD
Position Description for Administrator (MPP) PDF
PD Example - MPP PD Six Roles of Leader PDF

 

Employment Policies and Forms
 
Form Title/Description 
Document Type
Systemwide Mandatory Reporting of Child Abuse and Neglect Executive Order 1083 - Attachment C Limited Reporters PDF
Systemwide Mandatory Reporting of Child Abuse and Neglect Executive Order 1083 - Attachment D General Reporters PDF
Systemwide Mandatory Reporting of Child Abuse and Neglect Executive Order 1083 - Suspected Child Abuse Report PDF
Telecommuting Program Policy & Guidelines PDF
Telecommuting Program Request Form PDF

 

Campus Community Member / POI Request
Form Title/ Description
Document Type

Campus Community Member Request

Online

Benefits

Benefits Health Benefits Forms
Form Title/ Description
Document
Instructions
CalPERS Health Benefits Plan Enrollment for Active Employees (HBD-12) Form DocuSign PDF
Flexcash Program Enrollment Authorization Form. DocuSign PDF
Health/Dependent Care Reimbursement Account Enrollment Form DocuSign PDF
     
Benefits Health Benefits Forms
Form Title/ Description
Document Type
Instructions

The CSU Dental Plan Enrollment Authorization (CSU 692) Form

DocuSign PDF
     
Marriage / Domestic Partnership forms
Form Title/ Description
Document Type
Affidavit of Marriage / Domestic Partnership  (In lieu of a marriage license required to enroll spouse into benefit plans.) PDF
Affidavit of Parent-Child Relationship DocuSign

 

Benefits Beneficiary Designation form(s)
Form Title/ Description
Document Type
CalPERS Beneficiary Designation Form PDF
CSU Standard Life Insurance Beneficiary Designation / Change Form  PDF

 

Benefits Vision Forms
Form Title/ Description
Document Type
VSP Out-of-Network Reimbursement Form To claim expenses for out-of-network vision services. PDF
VSP Video Display Terminal(VDT) Claim Form To claim VDT glasses. PDF
Leave Programs Forms
Form Title/ Description
Document Type
 
Family Medical Leave Certification (FML)  PDF  
Catastrophic Leave Donation Form Used to submit donations of sick or vacation leave to employees who are eligible for catastrophic leave PDF DocuSign
Leave of Absence Request (Faculty Only) Employee report for medical leave without pay PDF DocuSign
Extension of Probationary Period form (Faculty Only) Used with Faculty Leave of Absence PDF  
Leave of Absence Request Form PDF  
MPP Administrative Leave PDF  
Request for Emergency Paid Sick Leave/Emergency FML Expansion Families First Coronavirus Response Act (FFCRA) PDF  

 

 

Fee Waiver Forms
Form Title/ Description
Document Type
 
Employee (Staff & Faculty) Fee Waiver Application DocuSign Instructions
Individual Career Development Plan (ICDP) DocuSign  
Dependent Fee Waiver Application DocuSign Instructions
Disabled Dependent Fee Waiver Eligibility Form PDF  
Employee Fee Waiver Change of Course(s) Form DocuSign  
CSU Application Fee Reimbursement Form  DocuSign  

 

Form Title/ Description
Document Type
Instructions
CSU, Retiree Dental Plan Enrollment Form DocuSign Instructions
CSU, VSP Ongoing Retiree Vision Enrollment DocuSign Instructions
Retiree Dental Enrollment Change Request DocuSign Instructions
Retiree Dental & Vision Packet DocuSign Instructions

Payroll

Payroll Absence and Time Reporting form(s)
Form Title/ Description
Document Type
Absence and Additional Time Worked Report: To report employee absences or additional time worked. (Rev Aug 2009) PDF
Absence and Additional Time Worked Report: Instructions (std 634) PDF
Authorization / Report for Extra Hours / Overtime Request Forms (500 & 501) PDF
Authorization / Report for Extra Hours / Overtime Request Instructions (500 & 501) PDF
Business Process Guide for Form 500 Utilizing DocuSign  DocuSign Video
Timesheet Update Request PDF
Timesheet Adjustment Information PDF
Student Payroll Voucher - Fall & Spring Student timesheet for the Fall and Spring semesters only PDF
Student Payroll Voucher - Summer Student timesheet for the Summer semester only PDF
Student Payroll Action Request: To obtain pertinent information for student employees, address changes, and withholding allowance PDF
Substitute Faculty Appointment: To appoint substitute faculty PDF
Vacation Request PDF
Payroll Pay, Deposit & Dock form(s)
Form Title/ Description
Document Type
Direct Deposit Enrollment Authorization: To enroll in direct deposit of paychecks PDF
Dock Notice: To notify Payroll that an employee is being docked PDF
Honorarium Payment Request: To request payment for presenter/lecturer at a campus event PDF
Pay Warrant Authorization Form  PDF
Warrant Designee: To designate the individual to receive final pay PDF
Reciprocal Self Certification Form
Form Title/ Description
Document Type
CalPERS Reciprocal Self-Certification Form (PERS-CASD 801) PDF
Employment Verification Form(s)
Form Title/ Description
Document Type
 
Employment Verification Request PDF DocuSign
Payroll Employee Address and Withholding Allowance Change
Form Title/ Description
Document Type
Employee Action Request: To report changes of address and withholding allowance PDF

 

SF State Clearance Request

Form Title/ Description

Document Type
Clearance Request Online
   

 

Classification & Compensation

HR Classification and Compensation form(s)
Form Title/ Description
Document Type
Classification and Compensation Request Form PDF
Compensation and/or Classification Review Authorization Matrix PDF

Human Resources Information Systems (HRIS)

Form Title/ Description
Access Type
HRMS Access Request Form -
Requesting for ETRAC, Absence Management, Recruiting, Time & Labor (Time Sheets), Query HRMS access
Online

HRMS Absence & Reported Time Approver Change

Online
HR Data Request Form Online
HRMS Password Reset Request Online
CSU Learn Online

Temporary Lecturer/Faculty

Temporary Lecturer/Faculty Form(s)
Form #
Form Title/ Description
Document Type
FAO 112 Application for Temporary Faculty Employment PDF
FAO 113 Application for Subsequent Temporary Faculty Appointment PDF
  Temporary Faculty Evaluation Form PDF

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