Forms & Policies

Human Resources COVID-19 Forms

Temporary Paid Administrative Leave Request  
Form Title/ Description
Document Type
 

Temporary Paid Administrative Leave Request 

PDF

ECRL DocuSign

 

Emergency Pay Request  
Form Title/ Description
Document Type
 

Emergency Pay Request 

PDF

DocuSign

Teleworking Forms
Form Title/ Description
Document Type
 

Teleworking Agreement 

PDF

DocuSign

SF State Telework Policy and Procedures PDF  

Find all the forms, publications, guidelines and resources used in Human Resources right here.

Employment

 

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    Employment Hiring & Recruitment Forms
    Form Title/ Description
    Document Type
     
    Request to Appoint a Volunteer (Volunteer Faculty POI) PDF  
    Request to Appoint a Special Consultant PDF  
    Employment New Hire Forms
    Form Title/ Description
    Document Type
     
    Work Schedule PDF DocuSign
    Employee Information Form PDF  
    Employee Action Request Form PDF  

     

    Employment Position Descriptions Forms
    Form Title/Description 
    Document Type
    Guide for Writing Position Description(Represented)  PDF
    Position Description for Staff WORD
    Position Description for Administrator (MPP) PDF

     

    Employment Policies and Forms
     
    Form Title/Description 
    Document Type
    Systemwide Mandatory Reporting of Child Abuse and Neglect Executive Order 1083 - Attachment C Limited Reporters PDF
    Systemwide Mandatory Reporting of Child Abuse and Neglect Executive Order 1083 - Attachment D General Reporters PDF
    Systemwide Mandatory Reporting of Child Abuse and Neglect Executive Order 1083 - Suspected Child Abuse Report PDF

     

    Campus Community Member / POI Request
    Form Title/ Description
    Document Type

    Campus Community Member Request

    Online

    Benefits

    Benefits Health Benefits Forms
    Form Title/ Description
    Document
    Instructions
    CalPERS Health Benefits Plan Enrollment for Active Employees (HBD-12) Form DocuSign PDF
    Flexcash Program Enrollment Authorization Form. DocuSign PDF
    Health/Dependent Care Reimbursement Account Enrollment Form DocuSign PDF
         
    Benefits Health Benefits Forms
    Form Title/ Description
    Document Type
    Instructions

    The CSU Dental Plan Enrollment Authorization (CSU 692) Form

    DocuSign PDF
         
    Marriage / Domestic Partnership forms
    Form Title/ Description
    Document Type
    Affidavit of Marriage / Domestic Partnership  (In lieu of a marriage license required to enroll spouse into benefit plans.) PDF
    Affidavit of Parent-Child Relationship DocuSign

     

    Benefits Beneficiary Designation form(s)
    Form Title/ Description
    Document Type
    CalPERS Beneficiary Designation Form PDF
    CSU Standard Life Insurance Beneficiary Designation / Change Form  PDF

     

    Benefits Vision Forms
    Form Title/ Description
    Document Type
    VSP Out-of-Network Reimbursement Form To claim expenses for out-of-network vision services. PDF
    VSP Video Display Terminal(VDT) Claim Form To claim VDT glasses. PDF
    Leave Programs Forms
    Form Title/ Description
    Document Type
     
    Family Medical Leave Certification (FML)  PDF  
    Catastrophic Leave Donation Form Used to submit donations of sick or vacation leave to employees who are eligible for catastrophic leave PDF DocuSign
    Leave of Absence Request (Faculty Only) Employee report for medical leave without pay PDF DocuSign
    Extension of Probationary Period form (Faculty Only) Used with Faculty Leave of Absence PDF  
    Leave of Absence Request Form PDF  
    MPP Administrative Leave PDF  

     

     

    Fee Waiver Forms
    Form Title/ Description
    Document Type
     
    Employee (Staff & Faculty) Fee Waiver Application DocuSign Instructions
    Individual Career Development Plan (ICDP) DocuSign  
    Dependent Fee Waiver Application DocuSign Instructions
    Disabled Dependent Fee Waiver Eligibility Form PDF  
    Employee Fee Waiver Change of Course(s) Form DocuSign  
    CSU Application Fee Reimbursement Form  DocuSign  

     

    Form Title/ Description
    Document Type
    Instructions
    CSU, Retiree Dental Plan Enrollment Form PDF Mail Directly to CalPERS
    CSU, VSP Ongoing Retiree Vision Enrollment PDF Mail Directly to VSP
         

    Payroll

    Payroll Absence and Time Reporting form(s)
    Form Title/ Description
    Document Type
    Absence and Additional Time Worked Report: To report employee absences or additional time worked. (Rev Aug 2009) PDF
    Absence and Additional Time Worked Report: Instructions (std 634) PDF
    Authorization / Report for Extra Hours / Overtime Request Forms (500 & 501)

    DocuSign

    Business Process Guide for Form 500 Utilizing DocuSign  DocuSign Video
    Timesheet Update Request PDF
    Timesheet Adjustment Information PDF
    Student Payroll Voucher - Fall & Spring Student timesheet for the Fall and Spring semesters only PDF
    Student Payroll Voucher - Summer Student timesheet for the Summer semester only PDF
    Student Payroll Action Request: To obtain pertinent information for student employees, address changes, and withholding allowance PDF
    Substitute Faculty Appointment: To appoint substitute faculty PDF
    Vacation Request PDF
    Payroll Pay, Deposit & Dock form(s)
    Form Title/ Description
    Document Type
    Direct Deposit Self Service Link
    Dock Notice:

    Used if an employee does not have enough leave credits to cover an absence, the time in excess of available leave credits must be charge to informal leave (dock). Complete step “1” & “2”.

    1. Submit Dock Notice to your HR Payroll Analyst via DocuSign prior to the due date on Payroll Calendar
    2. Report Dock Time on Absence Management
    DocuSign
    Honorarium Payment Request: To request payment for presenter/lecturer at a campus event PDF
    Pay Warrant Authorization Form  PDF
    Warrant Designee: To designate the individual to receive final pay PDF
    Reciprocal Self Certification Form
    Form Title/ Description
    Document Type
    CalPERS Reciprocal Self-Certification Form (CalPERS-1187) Link
    Employment Verification Form(s)
    Form Title/ Description
    Document Type
     
    Employment Verification Request PDF DocuSign
    Payroll Employee Address and Withholding Allowance Change
    Form Title/ Description
    Document Type
    Employee Action Request: To report changes of address and withholding allowance DocuSign

     

    SF State Clearance Request

    Form Title/ Description

    Document Type
    Clearance Request Online
       

     

    Classification & Compensation

    HR Classification and Compensation form(s)
    Form Title/ Description
    Document Type
     
    Department Initiated - Classification and Compensation Form PDF DocuSign
    Employee Initiated - Classification and Compensation Form PDF  
    Compensation and/or Classification Review Authorization Matrix PDF  

    Human Resources Information Systems (HRIS)

    Form Title/ Description
    Access Type
    HRMS Access Request Form -
    Requesting for ETRAC, Absence Management, Recruiting, Time & Labor (Time Sheets), Query HRMS access
    Online

    HRMS Absence & Reported Time Approver Change

    Online
    HR Data Request Form Online
    CSU Learn Online

    Temporary Lecturer/Faculty

    Temporary Lecturer/Faculty Form(s)
    Form #
    Form Title/ Description
    Document Type
    FAO 112 Application for Temporary Faculty Employment PDF
    FAO 113 Application for Subsequent Temporary Faculty Appointment PDF
      Temporary Faculty Evaluation Form PDF

    Other

    Other SF State or CSU forms

    Other Forms
    Form Title/ Description
    Document Type
     

    Teamsters Only - Request For CSU Expanded Covid-19 Relief (Paid) Leave (ECRL)

    PDF  

    Related Guides