Managing & Developing Staff
As a manager or supervisor at SF State, you play an important role in creating an inclusive performance development process that fosters a supportive environment and drives the highest levels of individual, team and organizational performance in support of our mission.
We are deeply committed to the success and growth of every employee throughout their career at SF State. Employee development is an active partnership between managers, employees, and the Institute that enables SF State's diverse staff to be fully engaged and reach their full potential.
Goal setting supports regular alignment of individual goals and aspirations with organizational needs and priorities.
Development and career planning is a rich opportunity for managers and employees to plan for and support an individual’s growth and development with an eye toward the department and SF State's current and future needs. See best practices for
Ongoing coaching and feedback between managers and employees are integral to employee performance, development and ongoing engagement.
The Performance review summarizes ongoing conversations and provides a record of past performance and expectations for work moving forward.
Note: Staff should refer to their collective bargaining agreement for information on review policies and procedures.
Informing employees about documents in personnel records
California Personnel Records Law stipulates employers to notify an employee within 10 days of any negative information placed in the employee's personnel file that "is, has been used, or may be used to negatively affect the employee's qualification for employment, promotion, transfer, additional compensation or disciplinary action." A copy of the employee's performance review should be placed in personnel file and the employee should be told this, even if the review does not contain anything negative. To show that the employee was informed of this, HR recommends that the employee sign the form. The performance review forms on this website include language to comply with this law.
Retaining employee records
Human Resources adheres to the California State Universities' Records Retention and Disposition policy. Records are maintained for as long as its legally permissible to do so or as needed for litigation or a government investigation. Human Resources however maintains physical and digital records – including performance review documents – for 7 years after the employee leaves SF State. The law considers San Francisco State, and not any particular department, to be the employer. Therefore, departments should continue to retain the personnel records for employees who have transferred to a different department within SF State. Records for employees who have left San Francisco Sate University may be destroyed after seven years.
Ongoing engagement creates the type of environment where employees know what is expected of them, are provided opportunities to learn and grow, are recognized for their accomplishments, and experience a sense of belonging and inclusion.