Human Resources Information Systems (HRIS)

The HRIS team partners with HR Employment Services, Class & Compensation Solutions, Payroll, Benefits & Retirement Services, Labor & Employee Relations, Faculty Affairs, and ITS to ensure system and data integrity in HRMS Oracle Enterprise applications. HRIS supports a wide-range of campus end-user' activities including data requests, regulatory reporting, security access to the HRMS system, system development and maintenance, business process re-engineering and training.

HRMS Modules are comprised of:

  • E-TRAC
  • O-TRAC
  • SF State Careers - Recruiting
  • Time and Labor (TL) / Time Sheets
  • Benefits Administration
  • Absence Management (AM)
  • HR Data Requests
  • Labor Cost Distribution (LCD)
  • HR Employee Self Service

Services provided:

  • Support the development, implementation, maintenance and integration of HRMS (Oracle) with other campus systems.
  • Maintain E-TRAC and other HRMS modules.
  • Provide HRMS user accounts and system security.
  • Data support for the campus community.
  • Develops and maintains authorized employee data queries and reports.
  • Training support in partnership with the Employment and Payroll units on E-TRAC and SF State Careers (online recruitment system), Time Sheet, HR Employee Self Service.
  • Represents HR in CSU systemwide Human Resources Users Groups and Sub Committees.
  • Supports and Administers employee-related Self-Service modules through the SF State "Gateway" Portal.
  • CSU/SFSU Information Security Policies  SFSU Security Policies and Guidelines  |  CSU Information Security Policies (Integrated CSUAM)


How to request for access to HR Management System - All HRIS Access Requests require SF State Credentials to submit.


HRMS Access Request Form

This form is required to request new/changes/removal of HRMS Access including E-TRAC, Time & Labor, SF State Careers, Absence Management, O-TRAC, LCD.

Change Absence Management Approver (Absence / Time Approver)

Use this option to change the Employee Absence Approver.

Change Reported Time Approver (Absence / Time Approver)

Use this option to change the Employee Reported Time Approver. 


CSU Learn FERPA and Data Privacy Training

This Training is required to be completed by all employees prior to granting of access to confidential information.


Campus Community Member / POI Request

Requesting access for community members.



How to request additional HR Management System services and information



HR Data Request Form

HRMS may assist the campus community with data needed to complete reports, analysis, projects, and proposals. In order to maintain the integrity of SFSU employee data, as well as protect the privacy of SFSU employees, and gather clear, documented specifications for the request, please use the SFSU HR Data Request Form. 



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Contact Information

Service Ticket - HR Information Systems - Employee Center (

Phone: (415) 405-4066 (ext: 54066)