COVID-19 Benefit Services
In accordance with SF State, CSU, and the City and County of San Francisco guidelines to mitigate the spread of COVID-19, and in practicing social distancing, the Human Resources Benefits team will have limited staff on-site. As we continue to discover efficient and secure methods for benefits' documents submissions you will be able to find guidance on this page.
We have also included resources from LifeMatters (Employee Assistance Program), CalPERS, and various health plans to assist you as you work remotely and follow shelter-in-place guidelines.
Benefits Team Contact Information - All phone communication will be handled using either Zoom or Microsoft Teams. Your Analyst will contact you to arrange.
Benefits Special Announcements
May 1, 2020 – SPECIAL RELEASE
On April 28, the U.S. Department of Labor, the Department of Treasury and the Internal Revenue Service jointly issued a final rule extending numerous timeframes applicable to group health plans (including health FSAs, HRAs, and COBRA). The purpose of the rule is to assist affected group health participants that may be having difficulty in meeting deadlines for enrollment, payment of premiums, coverage portability, and claims filing. Additionally, some group health plans might be having problems providing timely notices.
What types of timeframes or deadlines are extended by this rule?
When is the rule effective? And, what is the length of the extension? The final rule is effective immediately upon publication. This would mean that any deadline that ended on or after March 1, 2020 (the start date of the National Emergency due to COVID-19 as declared by the President) would be extended through the full period of the National Emergency plus an additional 60 days. At this time, we do not know the ending date of the National Emergency.
What operational changes will ASI COBRA and ASIFlex be making to assist with these extensions?
Examples for the above timeframes/deadlines (For these examples, we are assuming that the National Emergency ends on May 15, 2020. A period of 60 days following that end date would be July 14, 2020.):
Claim filing example:
HIPAA special enrollment example:
COBRA election example:
COBRA premium example:
Will our plan document need to be amended for this change? Not necessarily. No plan document amendment would be required as the plan would simply be following the new regulations. However, you may also wish to extend the dependent care FSA claim filing deadlines to coincide with these regulations. In that case, an amendment may be necessary depending upon the language in your plan document. If you wish to adopt this change for your dependent care FSA and your document needs to be amended, ASIFlex can assist you in preparing the amendment.
Does this rule affect the maximum length of time for COBRA coverage? No. There is nothing in the rule regarding extending the coverage period itself except in the case of nonpayment of premiums and allowing participants additional time to provide notice of disability and qualifying events.
Does this rule affect the maximum length of time for Health FSA coverage? No. The rule does not change the period of coverage for group health plans; it only extends the time period for claims submission – not the period of time to incur claims (receive services).
Here are links to the documents mentioned above:
COVID-19 Health (Physical & Mental) Resources
UHC COVID-19 Resources
UHC Health and Wellness
- Health Topics A – Z: https://www.uhc.com/health-and-wellness/health-topics
- Fitness: https://www.uhc.com/health-and-wellness/fitness
- Healthy Eating: https://www.uhc.com/health-and-wellness/nutrition
- Take Control of Your Care: https://www.uhc.com/health-and-wellness/take-control-of-your-care
- Preventive Care: https://www.uhc.com/health-and-wellness/preventive-care
UHC Behavioral Health
Get emotional support: Call our emotional support line any time at 866-342-6892. This 24/7 Optum Help Line is staffed by professionally trained mental health experts. It is free of charge and open to anyone.
Learn how to calm your fears and protect your health
- Read about mindfulness techniques
- Watch a video to learn about COVID-19, how to protect yourself
- Watch a webinar: Coping with Traumatic Events
- Watch a webinar: Get the Best of Stress