COVID-19 Related Paid Leave Options

Updated 2/22/22

On February 9, 2022, the Governor passed Senate Bill (SB) 114 COVID-19 Supplemental Paid Sick Leave. SB 114 provides for new supplemental paid sick leave up to 80 hours (10 days) and is available effective January 1, 2022, through September 30, 2022, for represented employees unable to work or telework due to COVID-19-related reasons.

The CSU has approved the CSU Supplemental Paid Sick Leave (SPSL) program for non-represented employees, extending the program’s deadline to December 31, 2022, and eliminating the daily SPSL pay maximums prescribed in SB 114.

CSU is currently in the meet-and-confer process with the unions about the additional enhancements under the new SPSL program. Until agreements are reached, represented employees will follow SB114.

Supplemental Paid Sick Leave (SPSL) & SB 114

Up to 40 hours (5 days) of SPSL can be used for the following reasons when employees are unable to work on-site or telework:

  • An employee is subject to quarantine or isolation related to COVID-19, as defined by the State Department of Public Health, Centers for Disease Control and Prevention, or a local health officer who has jurisdiction over the workplace.
  • An employee is advised by a health care provider to isolate or quarantine due to concerns related to COVID-19.
  • An employee is attending an appointment for themselves or a family member to receive a COVID-19 vaccine or a vaccine booster.
  • An employee is experiencing symptoms or caring for a family member experiencing symptoms, related to a COVID-19 vaccine or vaccine booster that prevents the employee from being able to work.
  • An employee is experiencing COVID-19 symptoms and seeking a medical diagnosis.
  • An employee is caring for a family member who is subject to a quarantine or isolation order or guideline or who has been advised to isolate or quarantine by a health care provider due to concerns related to COVID-19.
  • An employee is caring for a child whose school or place of care is closed or otherwise unavailable for reasons related to COVID-19 on the premises.
  • Up to 40 hours (5 days) of additional SPSL can be used only for the following reason when employees are unable to work on-site or telework:
  • Employee, or a family member that is under their care, tests positive for COVID-19. Usage of the leave must be supported by a positive COVID test. For employees, testing must be made available on or by the campus.

For each vaccination or vaccine booster, employees may use up to 3 days (24 hours) of SPSL unless the employee provides verification from a health care provider that they or their family member is continuing to experience symptoms related to a COVID-19 vaccine or vaccine booster. The 3-day (24-hour) limitation applies to each vaccine or vaccine booster and includes the time used to get the vaccine or vaccine booster.

  • Step 1: Fill out the appropriate form
SPSL for Represented Employees
Represented Employees (R01, R02, R03, R04, R05, R06, R07, R08, R09, R11)    
Form Name PDF Docusign
 

Request for covid-19 supplemental paid sick leave (SB114)

  form

 

SPSL for Non-Represented employees
Non-Represented Employees (C99, E99 (Student Assistants only), MPP)    
Form Name PDF Docusign
 

Request for covid-19 supplemental paid sick leave (SB114)

  form
  • Step 2: Submit to your appropriate administrator for signature/approval. (for DocuSign, the form will be routed to the appropriate administrator) 
  • Be sure to include any required supporting documentation.
  • Employees should be informed of approval by their appropriate administrator upon submitting a request.

Employees approved for leave under SPSL will be required to report leave in Absence Management CMS as follows:

  • Leave Code/Absence Name: PAL/FFCRA
  • Note in the Comments section: SPSL

 

*Hourly employees should log time under the SPSL row (Row 43) on the Absence Report. An updated version of the Absence Report form

**Student employees should submit a copy of the signed SPSL Request form along with their Student Employee Timesheet

  • Employees should submit a REQUEST FOR CSU COVID-19 SUPPLEMENTAL PAID SICK LEAVE or SB 114 as outlined above.
  • Upon review and approval, Human Resources will make necessary changes to apply SPSL and reinstate employee leave balances as appropriate.

Exclusion Pay

Yes. An employee who was excluded from work because of a workplace COVID-19 exposure should receive exclusion pay if:

  1. The employee was not assigned to telework during that time and
  2. The employee did not receive Disability Payments or Workers’ Compensation Temporary Disability Payments during the exclusion period.
Exclusion Pay Request Form
Form Name PDF

Exclusion Pay Request Form

form