Financial Aid/Payroll Processing for Student Employment and Work Study Appointments

Friday, June 09, 2017
PDF version
TO: All SF State Department Support Staff with Student Employees
FROM: Human Resources Payroll Department
SUBJECT: Financial Aid/Payroll Processing for Student Employment and Work Study Appointments
 
Effective June 12, 2017, when a department wishes to initiate an E-TRAC transaction for a student assistant or Work Study student appointment, ALL required pertinent data must have been previously entered or already be in place in the Campus Solution system in order for the E-TRAC transaction to initiate. Required data includes:
 
- For Work Study (Job codes: 1871, 1151, 1875) students must:
  1. Have work study
  2. Have accepted work study
  3. Be enrolled at least half time (6 units for undergrads, 4 units for grads)
  4. Have completed an I-9 with the Dean of Students Office
- For other student positions (Job codes: 1870, 1874, 1150, 1868) students must:
  1. Have completed an I-9 with the Dean of Students Office
E-TRACS will no longer be able to be “Saved” or “Submitted” unless ALL of the above information is complete. Therefore all information must be obtained/confirmed by the student prior to the hiring department initiating a student assistant or Work Study employment E-TRAC transaction.
Additionally, for Work Study, hiring departments must hire within the Work Study date range.
Questions regarding this process should be directed to your HR payroll analyst:
 
 
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