HONORARIUM Practice Directive P301 10/2000 Rev. 05/2002 Honorarium Payment Request

 


PROGRAM

An honorarium is a one-time payment for a special lecture/seminar given by an individual for a specific class or instruction program under the direction of a University faculty member or administrator. If the honorarium is for a University employee, the event must be outside the normal duties and responsibilities and performed outside scheduled work hours. An honorarium is defined as a form of payment and is not considered an additional or overload appointment.Similar to a Performance Bonus, an honorarium does not increase base salary and does not impact benefits, retirement or any future employment.

University faculty and staff shall follow established mechanisms for reimbursement of expenses associated with attendance at a University function including travel, mileage, and other out-of-pocket expenses. In special cases, an honorarium may be provided in the form of a participant stipend when the knowledge, skills or abilities derived from attending the event will provide additional benefits to the University in the future and/or when attendance at the event serves to meet defined objectives of a University sponsored program, e.g., participation in a survey or participation in a special symposium. Additionally, an honorarium may be provided for a singular service, e.g., administering and/or reading a university qualifying examination, participating in a performance or demonstration, etc.

Normally, the amount of payment is based on the salary rate for the primary appointment, not to exceed $500. A different payment rate is permitted if appropriate for the work performed and required under special circumstances. Such circumstances shall include unique skills and abilities required for the class or program not available through any other resource. Furthermore, only those situations that require an excessive time commitment in preparation or presentation and/or where the benefit or acclaim to the University far exceeds any personal benefit to the individual, would honoraria be granted above $500.

AUTHORITY

Deans/Directors (MPP) have the authority to grant honoraria to external recipients and University faculty and staff not to exceed $500 and shall ensure that honoraria are provided in accordance with program criteria. All requests for honoraria connected with the Office of Research and Sponsored Programs (ORSP) must be authorized by the Associate Vice President for ORSP prior to the event. Human Resources shall review and authorize all honoraria and shall consult with the appropriate Cabinet Officer on all requests for honoraria above $1,000.

The President shall review and authorize honoraria requested for any administrator appointed within the Management Personnel Plan. Honoraria for administrators shall only be granted in exceptional situations where the activity giving rise to the honorarium brings substantial acclaim to the University.

PROCEDURES

  1. An Honorarium Payment Request (P301A) shall be prepared for all honoraria and forwarded to the Associate Vice President for ORSP for approval prior to the event, if applicable, or forwarded to the Director of Human Resources for approval prior to the event if over $500 and not connected with ORSP.
  2. For NON-UNIVERSITY RECIPIENTS, the completed Honorarium Payment Request should be submitted to the Accounts Payable unit in Fiscal Affairs together with the Vendor Data Record Form. 
  3. For CURRENT UNIVERSITY EMPLOYEES, the completed Honorarium Payment Request form should be submitted to the Human Resources Department. The Request must indicate whether the check is to be picked up at the Disbursement Office (Admin 351), or mailed to the payee. Payments to current University employees are subject to state (6%) and federal (28%) income tax withholding, Social Security (6.2%) and Medicare tax (1.45%).